Freestone Building Surveying

Freestone Building Surveying provides residential building surveying services within Tasmania. This includes collecting, collating and assessing a range of documentation from clients – including building plans, title documentation, engineer’s and other specialist reports – and submitting applications for building and plumbing to the relevant Council. We are then responsible for issuing Start Work Notices and ensuring compliance with legislation throughout the build. This involves conducting site inspections, writing reports and issuing documentation to Council, builders and owners.

We are a small team who enjoy a friendly, supportive work environment and assist each other to ensure deadlines are met, issues are responded to, and concerns are shared.

Purpose of the position

The Administrative Assistant is primarily responsible for distributing information within the office and providing strong administrative support to the Project Administration team. In addition, this role may provide the first point of contact for clients - either in person or via telephone.

Duties

• Maintain and update project records via the Building Certification Systems (BCS) database
• Liaise with clients, designers, builders and Council staff to obtain documentation
• File and process Start Work Notices and other project documents as requested
• Assist with answering incoming phone calls, taking messages and redirecting within the office as appropriate
• Welcome visitors to the office and assist with queries
• Assist with project document collection - scanning of signed documents etc
• Any other administrative tasks as directed. In time this may include inspection scheduling, preparation of project files and lodging of documents to Council

Requirements of the role

Essential

• At least 2 years previous experience in an administrative role
• Excellent communication skills
• High level accuracy and attention to detail
• Demonstrated ability to work in a fast-paced, busy small team environment
• A “can do” approach, combined with the ability to follow instructions and take on new tasks – sometimes at short notice
• Demonstrated familiarity with contemporary office systems, including Word, Outlook and Excel
• Demonstrated ability to input and manipulate data in a database

Desirable

• Knowledge of the Tasmanian building industry

Applications

To apply please forward a resume and covering letter, addressing the role requirements, to [email protected]. Some flexibility with hours and part-time hours will be considered. Thank you for your interest - please note only shortlisted applicants will be contacted.