The Rockhampton Grammar School is seeking to employ a Part-time Administration Assistant to join our Mathematics team where you will be responsible for providing administrative support to the Mathematics Department to ensure effective & efficient operations.

• Part-Time, Term-Time (18hrs per week over 4 days)
• Hours to be discussed during interview stage
• Commencement for this position is from the beginning of Term 2 (22nd April)

The Rockhampton Grammar School was founded in 1881 and is an independent co-educational day and boarding school, educating and caring for students from Prep to Year 12, as well as the Early Learning Years and is Queensland’s largest boarding school. The Rockhampton Grammar School has achieved great success in the academic, cultural, sporting and vocational fields over the past 144 years. The School has a total enrolment of over 1,500 (Prep to Year 12) students who are exposed to our broad curriculum, giving effect to our commitment of Grow in Character and Scholarship.

At The Rockhampton Grammar School, we pride ourselves on fostering a supportive and dynamic environment where students thrive both in the classroom and in extracurricular activities. Join us at The Rockhampton Grammar School and be a part of a vibrant community dedicated to excellence in education! The School values co-curricular involvement and provide a wide variety of opportunities for staff in this regard.

As part of School's admin team, we provide a supportive, flexible working environment where care for all our staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our staff and students. Our staff are recognised as being central to achieving our mission.

POSITION TITLE: Administration Assistant (Mathematics Department)

DEPARTMENT: Administration

CLASSIFICATION: Part Time - Term Time

REPORTS TO: Head of Department (Mathematics)

BASIC FUNCTION: Assists with the day-to-day administrative requirements of the department

KEY DUTIES AND RESPONSIBILITIES

This role is responsible for the provision of administrative support to the School to ensure effective and efficient operations. Duties will include, but not limited to:

• Proactively see to the day-to-day administrative support of the Department;
• Administrative assistance with functions, events and excursion organised by the Department;
• Preparation of publications and communications;
• Internal administrative requirements, such as purchase requisitions;
• Assistance with general administrative duties, including:
• Filing;
• Photocopying, binding and collating documents;
• Updating documents and resources electronically;
• Mail outs;
• General word processing and spreadsheet work;
• Typing of correspondence, reports and other documents;
• Any other clerical duties as required by the Department or related area in the School.

N.B This position description contains the most important duties and tasks regarding the job to be done. It is not an exclusive/exhaustive list.

REQUIRED SKILLS/KNOWLEDGE/EXPERIENCE

• Proficient in the use of the Microsoft Office Suite – Word, Excel, Power Point;
• Proficient in the use of TASS;
• Good understanding of general financial procedures, including purchasing procedures;
• Excellent communication skills, both oral and written.

REQUIRED LICENCES/CERTIFICATES

• Working with Children Check;
• Safeguarding Children Online Training Certificate;
• Police Check.

SAFEGUARDING CHILDREN AND YOUNG PEOPLE

The School takes child protection seriously, and as a staff member or volunteer of The Rockhampton Grammar School, you are required to meet the behaviour standards outlined in our Practice and Behaviour Guidelines. You will receive a copy of these guidelines as part of the induction process.

Therefore, as a part of your duties and responsibilities, you are also required to:

• Provide a welcoming and safe environment for children and young people;
• Promote the safety and wellbeing of children and young people to whom we provide services;
• Ensure that your interactions with children and young people are positive and safe;
• Provide adequate care and supervision of children and young people in your charge;
• Act as a positive role model for children and young people;
• Report any suspicions, concerns, allegations or disclosures of alleged abuse to management;
• Maintain valid “working with children” documentation;
• Undergo periodic “national criminal history record” checks;
• Report to management any criminal charges or convictions you receive during the course of your employment that may indicate a possible risk to children and young people;

CONDITIONS OF EMPLOYMENT

The successful applicant will be subject to a “Working with Children Check and Criminal Records Check” where applicable. The School undertakes several screening processes to ensure the appropriate protection of children and young people in its care. This includes reference checks, identity checks qualification check and professional registration checks.

HOW TO APPLY

To apply for this position - please 'apply now' by emailing [email protected]

Please submit the following compulsory items:

• Cover Letter, indicating why you are applying for this position and detailing your administration experience;
• Comprehensive Curriculum Vitae with the contact details of two work related referees;
• RGS Application for Employment Form.
  

Applications must be submitted by 4:00pm Friday the 21st March 2025.

Enquiries should be directed to Mrs Tania Norford (Head of Mathematics) on 07 4936 0663.

*Note: only shortlisted candidates will be contacted.

*Applications will be reviewed as they are received and RGS reserves the right to close applications early should a suitable candidate be found.

*The Rockhampton Grammar School reserves the right to amend this Position Description at its discretion in accordance with any Safeguarding of Children, legislative and/or operational requirements.