Benefits

• Competitive salary
• Supportive work environment
• Monthly breakfasts & morning teas with colleagues
• Quarterly relaxation sessions
• Calendar and year-end celebrations
• Enjoy the two-week holiday break between Christmas and New Year
• Enjoy Casual Fridays at work

The Company

This dynamic and rapidly growing company is committed to providing exceptional services to its clients. They are seeking a professional, organised and highly proficient receptionist to join their team. If you are someone who thrives in organising tasks, multitasking, and possess excellent communication skills, we would love to hear from you!

The Position

Your key responsibilities will include, but not be limited to:

• Serve as the first point of contact for all incoming calls, directing them to the appropriate departments or individuals
• Ensure that mail is received, sorted, and distributed promptly; manage outgoing mail efficiently
• Coordinate and track all incoming and outgoing courier deliveries
• Greet visitors, ensuring they feel welcome and directing them to the correct areas
• Oversee meeting room schedules, ensure meeting rooms are prepared and orderly for scheduled meetings
• Monitor and manage inventory of kitchen supplies and meeting room items, ensuring they are always well-stocked and well-maintained
• Handle scanning, filing, and organizing documents as part of the office's administration system
• Contribute to the ongoing improvement of processes and systems
• Provide administrative support to the Practice Manager with day-to-day staff-related tasks and other functions as needed
• Support the team with additional administrative duties to ensure smooth office operations

The Candidate

The successful applicant will have held a similar position in a professional field, and have demonstrated the following abilities:

• Strong communication skills (both written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Handle multiple tasks and priorities effectively
• Capable to work independently and as part of a team
• Ability to use initiative and think ahead to complete tasks

Hours of operation:

• Monday: 8:15am - 5:00pm
• Tuesday to Friday: 8:30am - 5:00pm

Please hit the 'Apply Now' button to submit your application or contact Lauren Toledo on 03 9088 2279 for a confidential discussion.