This role is to provide support to the Overall support for smooth running of the office.

General Duties and Responsibilities

Office Administration

· Manage day-to-day office operations, supplies, and facilities.

· Organise and maintain filing systems, records, and documentation.

· Oversee incoming and outgoing correspondence, including mail, emails, and phone calls.

· Coordinate meetings, appointments, and office events.

· Repairs and maintenance issues

Financial & HR Support

· Assist with basic bookkeeping tasks such as invoices, expenses, and petty cash.

· Manage the Daily accounts queries, Inbox and client invoicing.

· Prepare fortnightly pay runs

· Preparing weekly and Monthly Financial reports

· Support HR with recruitment, onboarding, staff records, and compliance.

· Manage employee timesheets.

· Support performance review scheduling and documentation.

Health, Safety & Compliance

· Ensure compliance with workplace health and safety policies.

· Manage office risk assessments, emergency procedures, and staff inductions.

· Maintain compliance with company policies, ISO standards, and regulatory requirements.

· Assist in the development and implementation of new policies and procedures

· Asset management

· Oversee the QA of administrative procedures

Communication & Coordination

· Act as the first point of contact for staff, clients, and suppliers.

· Liaise with IT, HR, and Finance to ensure smooth business operations.

· Coordinate communication between teams and management.

Leadership & Supervision

· Supervise administrative staff, delegating tasks and ensuring deadlines are met