About the Business

Established in 1988, Jeff Williams Building Services, is a trusted, medium sized, Tier 3 construction company dedicated to excellence, innovation and consistently delivering outcomes that surpass client expectations across our various residential and commercial projects.

With more than 30 skilled full time employees, and handling projects from $10K to $5M, we have the ability to undertake projects ranging from small maintenance works through to large scale projects. We specialise in a range of works from building new apartments to architecturally designed alterations and extensions that enhance existing structures, and nationwide commercial fitouts.

We pride ourselves on our strong partnerships with clients, architects, and subcontractors, delivering value and quality workmanship as a leading performer in the industry.

About the Role

Working closely with the Director and Project Managers, primarily focused on commercial fit out projects for large commercial stakeholders, you will oversee the administration of projects from inception to completion and ensure comprehensive record-keeping and documentation throughout the project lifecycle. Our Project Coordinators play a vital role in ensuring the smooth execution of our construction projects and are pivotal to our success!

Key responsibilities include:

Assisting the Director, Project Manager and/or Site Supervisor with the coordination of all project requirements including:

Preparing scope of works, subcontractor packages, procurement schedules and maintaining the contractor database.

Facilitating communication across the project team including the Site Supervisor, subcontractors, consultants and clients.

Overseeing project finances and managing purchase orders and variations to aid in effective cost control and the achievement of financial targets.

Maintaining all project documentation to ensure it is organised and up-to-date, as required.

Fostering solid relationships with subcontractors, clients and consultants and liaising with trades, suppliers, contractors, transport companies and regulatory bodies to ensure seamless project operations and project success.

Communicating and liaising with stakeholders, attending site and/or client meetings to provide briefings and detailed reporting on status of projects.

Preparing estimates and coordinating minor works projects.

General administration duties.

This is a full time, office-based position at our head office in Thomastown.

About You

In order to be successful in this role, you will have:

A Diploma in construction or project management is required for this position.

5+ years' experience in project coordination within the building and construction industry, including the coordination of minor works projects. Experience in the building and construction industry is a mandatory requirement.

Demonstrated proficiency with project management systems (BuilderTrend is preferred) and Microsoft Office suite with a quick adaption to new technologies.

A thorough understanding of project management principles and their application within the construction industry.

Excellent administration skills, with good time management and strong attention to detail and organisational skills.

You will also have:

The ability to establish positive relationships with all stakeholders.

A proactive, problem-solving mindset with a vibrant "can-do" attitude.

The ability to juggle competing priorities and to communicate effectively under pressure.

A strong self-drive attitude with the ability to thrive in a fast-paced environment, handling tight deadlines efficiently and effectively.

A sense of humour!

Why join us?

Work in a collaborative, supportive team environment with interesting and challenging work and diverse and exciting construction projects.

Opportunities for professional growth and development.

A competitive salary.

A permanent long-term opportunity.

A fun and friendly team, in modern offices.

How to apply

If this sounds like the perfect position for you then apply by sending us a cover letter outlining your interest and experience, and providing a current CV.

Due to the volume of applicants expected, only shortlisted candidates will be contacted. We thank you in advance for your time and interest.