APS4 Executive Assistant to Branch Manager

• Location: Surry Hills, NSW
• Duration: 12-month assignment with potential for extension
• Pay Rate: $43.82 per hour + super
• Eligibility: Australian Citizenship is a mandatory requirement.

We are seeking senior and highly organised Executive Assistant (EA) and administration officer to join our Federal Government client in Disability Sector. You will be able to work very independently and have a proactive mind set.

As an Executive Assistant, you will assist the Branch Manager in fulfilling their responsibilities. You will have an intimate knowledge of the work undertaken by the organisation or the ability to quickly gain this knowledge in order to provide high level administrative support and anticipate the needs of your Branch Manager and other key staff of the Leadership Team.

Key Responsibilities include:

Under limited direction, the Executive Assistant will provide high level administrative, secretarial and research support to the Branch Manager including:

• Completing operational and/or administrative tasks of moderate complexity or difficulty
• Diary and email management, responding to changing priorities and timeframes
• Management of emails and appointments, responding to changing priorities and timeframes
• Be accountable for organising the workflow
• Preparing replies to correspondence, briefing material, and handling confidential papers
• Scheduling meetings and preparing documentation for committees and projects
• Undertaking research and investigations as requested
• Coordinating official meetings, travel arrangements and official functions on behalf of the Branch Manager
• Liaise with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations

About you:

• Previous Executive Assistant experience is required for this role.
• Ability to think and adapt to the changing environment
• Ability to prioritise competing priorities
• Adaptable communication and interpersonal skills
• Competency with IT systems.

Main Relationships

• Senior Executive Service (SES) Officers and their staff
• Shared Services Groups
• Other Commonwealth and State/Territory Governments and their Ministers

Please Note: Applications close on 5th November 2025. Applications received after this date may not be considered for this specific role, but you are still encouraged to apply for consideration in future opportunities.