Purchase Order Administrator

3 x 12-month fixed term contracts

Hybrid Opportunity | Melbourne CBD Based

Multiple newly created positions to drive compliance excellence

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

About the role

As the Purchase Order Administrator, you are integral to the success of V/Line’s Corporate Services Group.

You will play a key role in ensuring procurement compliance and supporting purchasing transactions across our systems. This includes verifying documentation, maintaining accurate records, and guiding stakeholders through procurement processes.

Key accountabilities include:

Conducting compliance checks to ensure purchase orders align with V/Line’s Procurement Policies and government obligations.

Verifying purchase orders are linked to valid contracts and include required documentation.

Performing transactional activities in Zycus and JDE systems.

Supporting system users with purchase order creation queries and troubleshooting.

Engaging with stakeholders to build capability and ensure correct purchasing practices.

Reporting non-compliance and contributing to process improvements.

About you

You’re a detail-oriented professional who thrives in a structured environment and enjoys supporting others to succeed. You bring a collaborative mindset and a commitment to ethical and compliant practices.

Our ideal candidate will possess the following:

Experience with raising and creating POs, ideally within a regulated environment.

Strong understanding of compliance processes and documentation requirements.

Proficiency in ERP systems (similar to JDE, SAP, Zycus) and transactional support.

Business partnering mindset with excellent communication and stakeholder engagement skills.

Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Why V/Line

In addition to free myki travel, we offer:

Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.

Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.

Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.

Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.

Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at [email protected] or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

We proudly acknowledge First Peoples of Victoria. We acknowledge their ongoing strength in practicing the world’s oldest living culture. We acknowledge the Traditional Owners’ lands, waters, and skies on which we live and pay respects to their Elders past and present.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safeworking standards.

Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2023 and commence at EA Rate Clerk 1 $80,860 plus 17.5% annual leave loading and 12% superannuation.