About Us

Harvest Land Group is a local property developer and builder with residential and commercial projects across Sydney region. The organisation is currently having several active projects and is looking for a full time Contract Administrator to support the company.

Role Responsibility:

Documentation and Record Keeping:

Assist in maintaining accurate and up-to-date project documentation, including site inductions, daily site diary, daily site photos, WHS documentations, progress reports, and any change orders.

Organize and file project-related documents for easy retrieval.

Ensure all designs and plans on site are up to date.

Ensure that all necessary permits and approvals are obtained and maintained throughout the project.

Assist in preparing tender documents

Manage trade contracts and supply agreements.

Keep records of ordering materials, equipment and plant maintenance

Communication:

Act as a point of contact for communication between the construction site and project manager.

Assist in distributing information and updates to team members, subcontractors, and other relevant parties.

Scheduling and Coordination:

Assist in scheduling and coordinating work activities, deliveries, and subcontractor activities.

Help ensure that work progresses according to the project timeline.

Cost analysis, reporting and forecasting.

Budgets, Bill of Quantity, letting of packages, creating scope of works, help with estimating variations and negotiating with sub-contractors

Resource Management:

Support the Site Manager in coordinating the allocation of resources, including labour, equipment, and materials.

Monitor and track the inventory of materials and equipment on-site.

Manager all materials order and equipment hire.

Safety Compliance:

Assist in promoting and enforcing safety protocols on the construction site.

Participate in regular safety meetings and help ensure that all workers adhere to safety regulations.

Quality Control:

Assist in quality control measures by participating in inspections and reporting any issues or concerns.

Work with the Site Manager to address and resolve quality-related issues.

Record all defects on site and assign to all relevant subcontractors.

Assistance with Meetings:

Support the organization and coordination of on-site meetings with project stakeholders.

Take meeting minutes and distribute them to relevant parties.

Problem Solving:

Assist in identifying and addressing challenges or obstacles that may arise during construction.

Work collaboratively with the Site Manager to find solutions to issues as they arise.

Adherence to Regulations:

Assist in ensuring that the construction site complies with local building codes, safety regulations, and other relevant construction standards.

Support the process of obtaining necessary permits and approvals.

Core Industry Experience

Minimum:

2–5 years’ experience in contract administration or project coordination roles within the construction industry.

Ideally with experience on multi-residential (Class 2) or mixed-use projects.

Preferred:

Prior experience on mid/high-rise apartment buildings ($10M–$100M+ value).

Exposure to both design and construct (D&C) and lump sum contract types.

Experience with:

Procore, Jobpac and Bluebeam (common in Class 2 projects).

MS Project (for linking progress with claims and variations).

Excel (cost tracking, reconciliation) and general MS Office suite.

Education & Qualifications

Bachelor’s degree in Construction Management, Quantity Surveying, Building, or related discipline (preferred).

Demonstrated experience in a similar role within the building construction industry.

Ability to communicate, influence, and build effective relationships at all levels of the business, working effectively as part of a team.

Demonstrated ability to operate autonomously using initiative, sound reasoning, listening, and decision-making skills.

Demonstrated ability to cope with shifting work priorities to deliver results.

Optional but valuable:

White Card (mandatory).

First Aid / Safety Induction (advantageous).