Zafa Contracting is a respected and rapidly growing name in the asphalt and civil construction industry across South East Queensland. Established in 2011, Zafa has built its reputation on quality workmanship, reliability, and a customer-first approach — delivering every project safely, on time, and within budget.

We are now looking for a highly organised and motivated Office Administrator / Accounts Support to join our team at Elimbah. This position will play a key role in keeping our operations running smoothly through administrative, financial, and HR support functions.

About the Role

Reporting to the Financial Controller, this role supports multiple areas of the business including administration, payroll, accounts, HR, and supplier coordination.
It’s an ideal position for someone who enjoys variety, thrives in a busy environment, and takes pride in maintaining structure and accuracy within a fast-paced civil contracting business.

Key Responsibilities

Office & Administration

Manage daily office operations including calls, emails, filing, and document control

Maintain Dropbox folders, templates, and company databases

Manage office inventory, supplies, and IT coordination (liaising with service providers as needed)

Input compliance and safety records using Smarter Safety and Conqa Systems

Accounts & Payroll Support

Capture and check supplier invoices and project dockets

Allocate job numbers and verify rates against approved supplier charge rates

Communicate discrepancies with suppliers and escalate where necessary

Enter weekly timesheets and maintain payroll data in Xero and Timedock System

Assist with accounts payable and receivable tasks as directed

Maintain accurate financial filing and record-keeping systems

any other resonable task directed by the financial controler

HR & Business Support

Maintain staff records, licences, and training documentation

Support management with administrative coordination across departments

Uphold Zafa’s standards in safety, quality, and continuous improvement

What We’re Looking For

Minimum 3 years’ experience in a similar administration or accounts support role (construction/civil industry preferred)

Strong attention to detail and excellent time management

Proficiency in Microsoft Word, Excel, and Outlook

Experience with Xero Accounting System and Dropbox

Excellent communication and interpersonal skills

Ability to multitask and work both autonomously and collaboratively

Current C Class Driver’s Licence

Certificate IV or Diploma in Accounting/Bookkeeping (preferred)

Why Join Zafa Contracting?

At Zafa, we’re more than just an asphalt company — we’re a team that values growth, quality, and people. We offer:

A supportive and collaborative team culture

Long-term job stability with an established and growing company

Career development opportunities within administration and finance

Variety in your day — every week brings something new

Convenient Elimbah location with on-site parking