Full time (38 hours per week)

Fixed term parental leave backfill role until April 2026

Based at the Yallourn Campus (travel to other Campuses required)

Flexible working arrangements negotiable

Salary range $91k - $100k plus super (wage increases pending)

Provision of Executive Support to the Chief Operating Officer and Chief Financial Officer

Job Reference No. 25125

About the role

We are seeking an experienced and highly organised Executive Support Officer to provide dedicated assistance to our Chief Operating Officer (COO) and Chief Financial Officer (CFO). This pivotal role involves executive coordination, managing project management, and financial administration functions for these key members of the Executive Leadership Team (ELT). As a trusted partner, you will connect staff, projects, and critical business information, ensuring meetings and materials are efficient, effective, and aligned with the company’s values and strategic priorities. In this role, you will be responsible for producing sophisticated business reports by conducting research and analysing data to support the Executive Leadership Team.

You will manage end-to-end project delivery for initiatives led by the COO and CFO, including scheduling, monitoring, reporting, board reporting, and maintaining associated project documentation. Your ability interpret complex information will be vital in providing insightful support at the highest level. Working collaboratively as part of a community of practice alongside other Executive Assistants, you will contribute to the development and consistent application of frameworks and processes that promote effective communication and teamwork across the organization. This includes overseeing office administration processes and systems to optimize the day-to-day planning and diary management for the Executive Leadership Team. A six-month probationary period applies to this role.

About you

You are a highly organised, self-motivated and results oriented professional with the ability to autonomously plan, implement and report on deliverables. You have a demonstrated high level of organisation capability, including the ability to establish and maintain effective systems, procedures and processes and manage competing demands and deadlines without compromising on quality. You have exceptional verbal and written communication and editorial skills with the demonstrated ability to establish and maintain mutually beneficial relationships and partnerships with people at all levels. You have advanced computer skills and substantial experience in utilising a broad range of systems and software. You have outstanding project management skills along with the ability to negotiate complex issues and manage change effectively. You have the ability to think strategically, contribute effectively to strategic planning processes and operationalise strategy.

Benefits

Attractive salary, benefits and conditions

Flexible working arrangements available

Novated leasing and salary packaging

Professional development opportunities

A great culture and supportive team environment

Employment with a progressive employer

Access to a Staff Wellness Program

Access to discounted Retails, Pool and Gym Memberships

Qualifications and experience

A relevant degree qualification in business, analytics or project management, or the equivalent combination of qualifications and experience

Demonstrated expertise and extensive experience in providing high level executive support

Experience in quality document creation and preparation of high-level reports

Experience in quality document creation and preparation including business plans, letters, high quality management reports and board reports

Mandatory requirements

Current Victorian Working with Children Clearance

Current Police Check (not older than 12 months old)

Current Driver’s Licence (travel between campuses is a requirement of the role)

About us

For over 95 years, TAFE Gippsland has been at the forefront of vocational education and training, proudly serving the Gippsland community. As the winner of the TAFE Large Training Provider of the Year award in 2023, TAFE Gippsland stands out as a leader in empowering local students and supporting regional businesses. With a commitment to excellence, we offer a diverse range of programs, including pre-apprenticeships, apprenticeships, accredited short courses, certificates, and diplomas.

Our team of over 450 dedicated staff, spread across 13 campuses, works closely with industry partners to deliver tailored workplace training. This approach not only helps upskill the regional workforce but also drives the success of local businesses, reinforcing our vision of supporting a Skilled and Thriving Gippsland.

How to apply

To apply for this position please visit the TAFE Gippsland website. Applications are to be submitted online and must include;

a cover letter addressing the Key Selection Criteria (see Job Description)

a current resume.

For specific enquiries relating to this position, please contact Nicola Belcher, Chief Operating Officer on 0408 121 350.

For enquiries relating to the recruitment process, please contact Shona Hoggard, Senior People & Culture Advisor on (03) 51 240 540.

Applications close 2.00pm on Monday 27 October 2025

TAFE Gippsland is a Child Safe Organisation and equal opportunity employer. We value diversity and inclusion in our workforce and encourage people from all backgrounds, abilities and identities to apply for our vacancies.

TAFE Gippsland is committed to fair and equitable recruitment and employment processes based on merit, competence and potential. If you would like assistance with your resume and cover letter please contact the Gippsland Skills and Jobs Centre on 1300 282 317.