About the role

Tracsam Pty Ltd is seeking a part-time Personal Assistant to provide executive-level administrative support to our senior leadership team. This role will be based in our Wellington Point office in Queensland and is an integral part of ensuring the smooth running of our operations.

What you'll be doing

Providing comprehensive calendar management and scheduling support for the Managing Director

Handling all incoming calls, correspondence and enquiries in a professional and efficient manner

Organising domestic and international travel arrangements, including booking flights, accommodation and itineraries

Preparing presentation materials, reports and other documents as required.

Website backend management experience a distinct advantage

Maintaining detailed records and filing systems. Experience with Xero accounting software essential.

Coordinating team meetings, taking minutes and following up on action items

Providing general support to the MD as needed

What we're looking for

Minimum 3 years' experience as a Personal Assistant or Executive Assistant in a fast-paced corporate environment

Exceptional organisational and time management skills with the ability to prioritise and multitask

Excellent communication and interpersonal skills with a professional and courteous demeanour

Proficiency in Microsoft Office suite, particularly Excel, PowerPoint and Outlook

Strong attention to detail and a commitment to accuracy

Flexible and adaptable, able to work independently and as part of a team

What we offer

Competitive part-time salary and superannuation

Paid personal and annual leave entitlements

A supportive and collaborative work environment

Employee discounts on Tracsam products and services

About us

Tracsam Pty Ltd is a leading provider of iAI Healthcare solutions for those with complex illness. With over 20 years of industry experience, we pride ourselves on delivering innovative and cost-effective solutions to the challenges of getting a diagnosis.. Our company culture is based on values of integrity, excellence and teamwork, and we are committed to placing the patient back at the core of the medical ecosystem.

If you are an experienced and dedicated Personal Assistant, with an interest in healthcare and patient advocacy, looking for a new challenge, we encourage you to apply now.