The Opportunity

Experience true work-life balance as an organised and proactive administrator—enjoy being part of a vibrant, supportive team in a beautiful beachside location where your contributions are truly valued! JC Civil Projects is seeking a part-time, in-office Administrator with diverse experience to support our office and project teams. You’ll be joining a small, friendly team of administrators who work closely together to keep our operations running smoothly.

About the Role

This is an in-office position based in Maroochydore, right across the road from the beach! The standard hours are Wednesday to Friday, with the option to spread hours over four days (shorter hours per day) for the right candidate. You’ll play a key role in ensuring the smooth running of our office and supporting project delivery, handling a variety of administrative tasks from managing office supplies and coordinating meetings to assisting with finance, compliance, and onboarding new staff.

Key Responsibilities

Oversee day-to-day office operations and maintain a professional work environment

Manage office supplies, inventory, and procurement

Assist with reception duties, greeting visitors and handling calls

Organise meetings, prepare agendas, take minutes, and distribute action items

Support accounts administration, including processing invoices, timesheets, and payroll administration

Assist with onboarding new staff and maintaining training records

Maintain accurate records for compliance and quality requirements

Support process improvements and contribute to a positive team culture

Perform other administrative duties as required

About You

3–5 years’ experience in office administration or a similar role

Experience using Xero (preferred)

Excellent organisational and multitasking skills

Strong communication and interpersonal abilities

Proficiency in MS Office suite (Word, Excel, Outlook)

Attention to detail and a proactive approach to problem-solving

Ability to work independently and as part of a small team

Willingness to learn and adapt to changing priorities

Positive attitude and professional presentation

Why Join Us?

In-office role with a supportive and friendly team environment

Be valued for your ideas and contributions to process improvements

Variety in your day – support office operations, projects, finance, and compliance

Work for a growing, locally owned business with a strong reputation

ABOUT US

JC Civil Projects Pty Ltd, born on the Sunshine Coast, delivering professional services to the civil, mining and construction industries across Australia and overseas. We provide estimating, tender management, strategic planning, design development, delivery and certification, engineering, and construction services to both private and public sector clients.

Together, we bring knowledge, skill, and experience along with a demonstrated history of providing innovative solutions, and technical expertise through industry best practice for our clients.

Our mission is to support our clients, exceeding expectations and contributing to their success through innovative solutions and technical excellence.