Administration Assistant – Reporting & Data Entry

SDSS provides a comprehensive range of building inspection and assessment services catering for the exacting needs of our diverse range of clients. We are renowned for our concise building reports ranging from major and minor defect inspections, Strata Building Bond inspections, expert reports and technical inspections.

Our services are tailored to meet the diverse needs of our clientele, which include builders, developers, owners’ corporations, insurers, financial institutions, and legal professionals.

The Opportunity

We are seeking a detail-oriented and motivated Administration Assistant to join our reporting team. This position plays a vital role in preparing, formatting, and finalising our professional defect reports. The ideal candidate will have a strong eye for detail, excellent written communication skills and a passion for producing high-quality documentation.

Key Responsibilities

Input and format inspection data and notes into defect reports and templates.

Review, edit and proofread reports to ensure clarity, accuracy, and consistency.

Assist consultants by compiling photographic evidence, inspection notes, and supporting documentation.

Maintain and organise digital files, report logs and project folders.

Ensure reports meet company standards and are submitted within required timeframes.

Provide general administrative support to the SDSS team as required.

Other Ad hoc duties as required

Skills & Experience

Previous experience in administration, report preparation, or document control.

High level of accuracy and attention to detail.

Strong proficiency in Microsoft Word, Excel and Outlook.

Excellent written communication and formatting skills.

Ability to work independently, prioritise tasks and meet deadlines.

Experience in the construction, strata or property sector will be highly regarded (but not essential).