Executive Personal Assistant (Parental Leave Cover – 12-Month Contract)

Full-time | Hawthorn, VIC | Immediate Start Preferred

We’re looking for a capable and organised Executive PA to join our team during a key period of parental leave cover. This is a full-time, 12-month contract supporting the Director of a leading Melbourne-based group of landscape and design businesses.

This is not just a standard admin role, you’ll be deeply involved across business operations, events, team coordination, and personal support to ensure each day runs efficiently. There may be longer-term opportunities for the right candidate.

What You’ll Be Doing

Managing the Director’s calendar, email, meetings, and travel

Acting as a liaison between the Director and internal/external stakeholders

Supporting key project and team coordination across multiple brands

Handling occasional personal errands

Keeping systems, files, and workflows organised and running smoothly

Managing follow-up tasks, reminders, and communication for various projects

Coordinating staff events and retreats

What We’re Looking For

Experience in a PA, EA, or similar role

Outstanding organisational skills and attention to detail

A natural communicator who’s clear, calm, and confident

Someone proactive and discreet who thrives in a fast-paced environment

Familiarity with tools like Google Workspace, Dropbox, and Slack

An interest in working across creative or design-driven industries

What We Offer

A full-time contract role based in Hawthorn

The chance to work closely with the Director and leadership team

A varied role that blends professional and personal support

A studio culture that’s driven, respectful, and down-to-earth

The opportunity to be involved in projects across landscape architecture, horticulture, and construction

Note: This is a parental leave replacement position. As required by the Fair Work Act, the permanent employee has the right to return to this role, and may do so earlier than anticipated.