About Us
Hawthorn Civil and Mining Services is a locally owned and operated company, delivering quality civil construction and mining support services across Western Australia. We pride ourselves on our strong commitment to safety, teamwork, and client satisfaction, with a focus on delivering projects efficiently and to the highest standard.

The Role
We are seeking an organised and proactive Office and Recruitment Administrator to join our team based in Bayswater. This dual role combines general office administration with recruitment support, making it perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in attention to detail.

Key Responsibilities

General office administration, including data entry, filing, and document management

Assisting with payroll processing and accounts support (invoicing, purchase orders, reconciliation)

Coordinating staff travel, inductions, and compliance documentation

Supporting recruitment activities, including advertising roles, screening candidates, arranging interviews, and onboarding new staff

Maintaining employee records and training compliance registers

Providing front-of-house support including phone and email enquiries

Assisting project managers with reports and administrative tasks as required

About You

Previous experience in administration and/or recruitment, ideally within construction, civil, or mining industries

Strong organisational and time-management skills with the ability to prioritise tasks

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer systems

Excellent written and verbal communication skills, with a friendly and professional manner

Ability to work both independently and as part of a team

Knowledge of payroll and accounts processes (highly regarded but not essential)

What We Offer

A supportive team environment with a strong focus on safety and professionalism

Competitive salary package

Opportunities for growth and development within the business

Convenient Bayswater-based office location

How to Apply
If you are a motivated and organised administrator with recruitment experience, and you’re looking to join a growing and supportive company, we’d love to hear from you.

Please submit your resume and cover letter via SEEK outlining your suitability for the role.