The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

• Strong interpersonal and communication skills, with the ability to engage respectfully with diverse stakeholders
• Experience in clinic or health administration, including familiarity with medical terminology and front-of-house operations
• Full-time, 12month fixed-term role based in Hobart, Tasmania

About the Opportunity

The Administration Officer plays a key role in supporting the University Psychology Clinic (UPC); a training clinic for provisionally registered psychologists completing their postgraduate training in psychological practice. The UPC offers services to members of the community via appointments attended in-person or via telehealth.

The position will provide high-quality administrative, front-of-house, and clinic operations support in a fast-paced, high-volume environment, contributing to efficient and responsive processes that enable the smooth day-to-day functioning of the UPC.

The Administration Officer will build effective relationships with internal and external stakeholders while delivering essential service-related support.

The role specifically requires front-of-house experience, knowledge of medical terminology and administration processes, and the ability to offer a professional clinic reception service to members of the community.

What’s Required

• Demonstrated administrative skills including experience with a range of software applications, including email and client management database systems.
• Commitment to customer service excellence and proactively contribute to the continuous improvement of systems, processes, and procedures.
• Proven ability to work in a collaborative team environment and demonstrated capacity to act independently within established guidelines, exercising sound judgement and discretion whilst respecting confidentiality.
• Effective interpersonal, resilience, and communication skills with a positive attitude and a willingness to communicate effectively with a broad range of people.
• Exceptional organisational skills with strong attention to detail and a demonstrated ability to prioritise and complete tasks within defined deadlines.
• Previous experience in a psychology clinic is highly desirable.

Salary

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

What’s on Offer?

You’ll have access an array of staff benefits and discounts including.

• 26 Weeks paid parental leave for primary care givers
• 17% Superannuation contribution
• Health and fitness membership options
• Accommodation and Car Hire discounts
• Health Insurance and Banking
• Novated Leasing

About the University

At the University of Tasmania, we have mission to make a difference for Tasmania, and from Tasmania. With our unique location and complex history, we have both an obligation and opportunity to make a global contribution. People are at the heart of that contribution. We focus on building a workplace culture where we come together in a way that empowers us all to connect, belong and grow. The University is one of the largest employers in our State, with campuses in three distinct regions: Hobart, Launceston, and Burnie. We also have a specialised health campus in Sydney. We strive to stimulate economic growth, lift literacy, improve health outcomes for Tasmania and nurture our environment as it nurtures us. We welcome enquiring minds, from near and far, to join us in our pursuit of the extraordinary.

Belong - Be You

People are at the heart of everything we do. Our vision is to ensure that our people feel encouraged and supported to bring their whole selves to work. Fostering diversity and inclusion is our key priority, supporting our communities to come together in ways that empower connection, learning, belonging and growth. Celebrating the strengths that diversity brings will enable us to achieve our vision and mission. Applications are encouraged from all sectors of the community. Tell us how we can make this job work for you.

How to Apply?

If this role is of interest, we look forward to hearing from you.

• Please provide your up-to-date resume,
• A 1-2 page cover letter outlining your motivation for the role and addressing the Role Specific Skills, Knowledge and Experience requirements outlined in the Position Description.

For further information about this position, please contact Paula Cooper: [email protected]

Please note we are seeking someone to commence as soon as possible. Applications will be reviewed as they are received, and shortlisting may occur prior to the closing date.

Position Description - Administration Officer - 501518.pdf

Applications close Thursday 16th October 2025 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.