About Us
Fortin Pipelines is a specialist engineering consultancy delivering resilient and field-proven pipeline solutions to the global resources sector. We support major mining clients with design, testing, and operational advisory services, backed by a state-of-the-art laboratory and a strong reputation for certainty of outcome.

The Role
We are seeking a highly capable Administrative Support Specialist to join our team. This role is central to ensuring the smooth operation of our business, with a strong focus on expert document preparation and formatting, invoicing and expense reconciliation, and providing proactive support to a dynamic consulting team.

The successful candidate will be a resourceful problem-solver with exceptional attention to detail and the ability to work effectively in a fast-moving, project-driven environment.

Key Responsibilities

Format and produce professional reports, proposals, presentations, and client deliverables to a high standard.

Provide support with invoicing, expense reconciliation, and financial administration.

Assist with preparation and coordination of tenders, contracts, and project documents.

Manage administrative workflows, ensuring timely and accurate outputs.

Anticipate team needs, resolve challenges, and identify process improvements.

Support diary management, travel arrangements, and coordination of meetings as required.

About You

Advanced skills in Microsoft Word, Excel, and PowerPoint (document formatting, templates, and styles).

Experience in invoicing, expenses, and financial administration.

Strong problem-solving ability, with a proactive and resourceful approach.

Excellent attention to detail and organisational skills.

Comfortable working in a high-paced, dynamic environment with competing priorities.

Previous experience in a professional services, engineering, or consulting environment (preferred but not essential).

What We Offer

The opportunity to be part of a growing consultancy with a global client base.

A collaborative and supportive team culture.

Exposure to challenging and varied work.

Competitive salary package commensurate with experience.