We’re seeking a personable and organised Receptionist to be the first point of contact for clients. In this role, you’ll provide a warm welcome to visitors, manage incoming calls, and keep the office running smoothly. From client ID screening and processing annual agreements, to handling invoices, fee forms, and maintaining our database, you’ll play a key role in ensuring everything runs seamlessly.

You’ll also take ownership of day-to-day office coordination — from meeting room bookings and mail management to ordering supplies, scanning and filing, and helping prepare for internal meetings. Every day brings variety, and your attention to detail will ensure clients and colleagues alike feel supported.

We’re looking for someone who thrives on providing excellent service and enjoys being at the centre of a busy professional office. Strong communication skills, time management, and confidence with the Microsoft Suite are essential.

Key responsibilities include:

• Greeting clients and visitors with professionalism and warmth
• Answering and directing incoming calls and emails
• Coordinating meeting room bookings and preparing refreshments
• Managing incoming and outgoing mail and deliveries
• Screening client identification documents and maintaining accurate records in the CRM
• Preparing and processing annual advice agreements, invoices, and fee forms
• Creating and maintaining physical and electronic client folders
• Processing client detail updates and liaising with advisers
• Ordering stationery and kitchen supplies to ensure smooth daily operations
• Monitoring dashboards and actioning updates as required
• Supporting general housekeeping and ensuring the office remains professional and welcoming
• Assisting with internal meeting preparation and catering orders
• Contributing to ad hoc administration projects when required

What we’re looking for:

• Previous experience in customer service or reception
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Professional presentation and the ability to build rapport quickly
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• High attention to detail and accuracy in record keeping
• A proactive, adaptable, and solutions-focused approach
• Ability to juggle competing priorities and remain calm under pressure
• Confidence in working both independently and as part of a team

What we offer:

• A collaborative and professional team environment
• Ongoing training and development to support your growth
• The opportunity to work closely with senior leaders and advisers
• A varied role where no two days are the same
• Convenient Kent Town location with modern office facilities

Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading
Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.