We are an award winning and leading real estate agency in Victoria specializing in residential property sales and property management. Our mission is to provide a better real estate experience and deliver outstanding results for our clients. We are a dynamic and innovative organization, and due to our growth we are seeking a highly motivated and organized individual to join our team as an Operations Administrator.

Duties & responsibilities:

Answering, screening & directing phone calls

Welcome and assist visitors and clients attending the office

Managing office mail and post requirements

Managing office stationery and amenities stock levels and orders.

Collection and preparation of keys and settlement packs for purchasers

Coordinating and conducting project pre-settlement inspections

Managing and tagging of property keys for all departments

Managing administrative tasks in setting up new property management files

Managing administrative tasks in setting up and maintaining sales listing and project files

Liaising with external contractors and stakeholders as required

Coordinate with offshore team members in the delivery of support to agents

Provide operational support to all Directors and departments as required

Experience & attributes:

Victorian Agents Representative certificate

Current police clearance certificate

Exceptional organisational & time management skills

Tech savvy and a fast learner

Resilient and able to thrive in a fast paced environment

Keen customer service skills & relatable manner

Excellent written & verbal communication skills

Some prior experience in real estate using Property Me & Salesforce is desirable.

Fluency in Mandarin and/or Cantonese is desirable.

This is a fantastic opportunity for a motivated and detail-oriented individual to build a strong foundation in property administration while gaining exposure to multiple facets of the business. For the right candidate, this role offers a clear pathway to progress into an Executive Assistant position, working closely with company directors and contributing to high-level operations. If you're eager to grow your career in a dynamic environment and thrive on being a trusted support across teams, we’d love to hear from you.

Benefits:

Parking is available at the office

Regular training & development with industry leading professionals

Working in a collaborative environment where the team genuinely support and care about each other.

Quarterly company social club events

Use of industry leading technology

About us:

Dynamic Property Group Australia offer comprehensive property management, sales, project sales & owners corporation management across Metro Melbourne, based out of Abbotsford. We are now also offering short-stay accommodation management services. We believe loyalty is a two-way street and by working together, we create more opportunities for success.

Bring us your can-do attitude and be rewarded with a great career in real estate & property! Click the Apply button and send us a copy of your current CV today!