Continuous Improvement Lead and Training CoordinatorRoster: 6 months Casual position | Monday to Friday, 7 am to 3 pm Location: St Mary’s, NSW

Duties & Responsibilities

The Administration Officer/Scheduling Coordinator provides essential administrative support and coordination within the operations team, ensuring accurate data management, efficient scheduling of resources and assets, and streamlined administrative processes to effectively service customers.

Administrative Support:

1. Perform accurate data entry tasks efficiently.
2. Scan and digitally archive relevant documents.
3. Manage general filing, ensuring easy retrieval and secure storage.

Maintenance Coordination:

1. Generate and manage Asset Maintenance Work Orders and Purchase Orders in JDE.
2. Coordinate closely with the Operations Coordinator to schedule both reactive and preventative maintenance activities.
3. Able to review quotes and raise purchase orders, liaise with suppliers,
4. Track ongoing costings – reporting monthly costings to the Fleet Manager

Scheduling:

1. Collaborate with the Operations Coordinator to effectively allocate resources and assets.
2. Assist in planning and maintaining schedules to meet customer servicing commitments.

Communication and Collaboration:

1. Regularly communicate and liaise between the Fleet Manager, Operations Coordinator, and relevant internal stakeholders.
2. Maintain accurate and timely communication regarding scheduling changes, updates, and requirements.

Skills & Experience

• o Minimum of 5 years’ experience in Administration & Clerical roles.
• o Proficient in SAP (or equivalent), Microsoft Excel, Microsoft Teams and Microsoft Word.
• o Excellent organizational and time management skills.
• o High attention to detail and accuracy in data entry and documentation.
• o Strong interpersonal and communication skills, able to effectively coordinate across teams.
• o Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• o Proactive problem-solving and decision-making capabilities.
• o Adaptable and responsive to changing priorities and deadlines.
• o Demonstrates initiative and accountability in daily responsibilities.
• o Able to work independently
• o Beneficial to have previous experience within Waste, Transport, Heavy Machinery or Oil and Gas Industries.

About the company
Category 5 Labour Management is an Australian owned success story, a leading provider of full-service labour management solutions, supporting the local communities in which we operate and the people within them.

How to apply
Click APPLY or for a confidential discussion please contact Alanna at [email protected]

With our commitment to achieving a diverse workforce, we strongly encourage Female, Aboriginal and Torres Strait Islander applicants.