About Us

GBX Professional Services (GBX PS) is a consulting and support partner for financial services professionals across Australia. We provide business analytics, portfolio construction, leadership development, and marketing solutions that help advice firms and dealer groups grow, scale, and remain compliant.

We are seeking an experienced Office Manager to support the Director in managing at least three different financial services offices, ensuring operational efficiency and team success.

About the Role

The Office Manager will oversee day-to-day business operations across multiple office locations, working closely with the Director and senior team. This role requires a proactive, organised professional who can balance compliance, administration, and leadership support in a dynamic consulting environment.

Key responsibilities include:

Managing communication flows between senior management, internal staff, and external stakeholders

Overseeing administrative teams and supporting the Director with scheduling and operational priorities

Driving efficiency through workflow optimisation, resource management, and project planning

Ensuring compliance with internal policies and external financial services regulations

Coordinating HR processes, staff onboarding, and team performance monitoring

Preparing reports and maintaining accurate records to support decision-making and audits

Contributing to the continued growth of the business through process innovation and performance improvement

Skills & Qualifications

We are looking for candidates with:

Minimum 3 years’ experience as an Office Manager, Business Manager, or Operations Manager (experience in financial or superannuation services highly regarded)

Strong organisational skills, with the ability to oversee multiple offices and competing priorities

Excellent interpersonal and communication skills for working with directors, staff, and external partners

Demonstrated ability to lead projects, streamline workflows, and deliver high-quality outcomes

Tertiary qualifications (Certificate IV, Diploma, Degree, or higher) are desirable

Proficiency in Microsoft Office Suite and cloud-based workplace tools

Why Join GBX PS?

Work directly with the Director and leadership team on high-impact projects

Play a key role in managing and supporting multiple financial services offices

Competitive salary package with career development opportunities

Be part of an innovative, growing consultancy that supports the financial services industry

How to Apply

Please apply via this platform with your CV and cover letter. Shortlisted candidates will be contacted directly.