📍 Vermont, Melbourne VIC | 🕓 Part-Time (Min. 4 days / or 5 days per week) | 🚀 Immediate Start

Are you a master of organisation with a knack for keeping things running smoothly? Do you thrive in a small, collaborative team where your contributions truly matter? If so, Association Executive Services (AES) wants YOU!

💼 About Us

For over 15 years, AES has been the behind-the-scenes powerhouse for associations and not-for-profits across Australia. We deliver top-tier management, administration, and strategic support—helping member-based organisations shine.

Who We’re Looking For

We’re on the hunt for a dynamic, detail-driven Admin & Membership Support Officer who’s ready to jump in and make an impact. You’ll be the go-to person for keeping our clients’ operations humming—handling everything from member communications to financial processes and event logistics.

If you’re a proactive problem-solver with a “can-do” attitude and a love for multitasking, this is your moment.

What You’ll Do

Manage membership databases and respond to enquiries with professionalism and warmth.

Provide admin support across multiple client associations

Handle invoicing, reconciliations, and reporting using XERO

Assist with event coordination—think logistics, registrations, and smooth execution

Prepare agendas, attend meetings, and take accurate minutes

Keep policies and procedures up to date and well-documented

Communicate clearly and professionally across phone, email, and online platforms

Secure new members

Deliver tasks with precision, urgency, and a smile.

What You Bring

Experience with XERO and CRMs is desirable but not essential

5+ years in admin, membership, customer support, event or sales roles

Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent communication skills—written and verbal

Great phone manner

Bonus points for experience in association management

Stellar organisational skills and the ability to juggle priorities

A positive, flexible, team-first attitude.

Why AES?

Work with a close-knit, professional team that values your input

Be part of meaningful work supporting organisations that make a real impact

Enjoy variety—no two days are the same

Join a respected and growing company with a heart for service.