Executive Assistant - Buderim Private Hospital

Employment Term: Permanent Part Time Opportunity Available (60 hrs per fortnight)

Location: Buderim Private Hospital, Sunshine Coast QLD

Remuneration: $43.93 p/hr + Super + NFP Salary Packaging (save tax and increase your take home pay)

Make a meaningful difference with Buderim Private Hospital

As one of the Sunshine Coast’s largest hospitals, we provide a comprehensive range of surgical and medical services using the latest technology. This includes emergency, maternity, intensive care, cardiovascular, obstetric and gynaecology, urology, cancer care, general medicine, renal and respiratory services, orthopaedic and mental health care, among many others. With a deep connection to the Sunshine Coast that’s 40 years in the making, Buderim Private Hospital partners with our patients to deliver personalised one-on-one care from the heart and make a meaningful difference in people’s lives.

An integral part of our team, as an Executive Assistant, you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about. Let’s make a meaningful difference, together!

Your part in our Buderim Hospital team

As a key support function, you will provide high level business and executive support to hospital Executives as required in a professional, efficient and confidential manner.

A diverse role you’ll be accountable for:

Extensive diary management in line with established priorities including internal and external appointments, arranging meeting room bookings and video/teleconference facilities

Management of several hospital committees including agendas, review of supporting documents, identification and action on committee action items and meeting room bookings

Typing and collation of minutes at a high volume of weekly meetings as well as preparation of correspondence, reports and presentations

Arranging travel and accommodation bookings

Coordination of events (internal or client related), such as functions, workshops as required.

Full management of hospital bursaries including expressions of interest, conference/course bookings, liaison with bursary donors, processing of bursary requests and expenses

What makes a difference for us?

Evidence of providing extensive executive level support ideally in the health industry

A flexible and adaptable approach with the ability to self-motivate in an autonomous role.

High level of interpersonal, written and oral communication skills incorporating the abilities to demonstrate tact, integrity and confidentiality.

Advanced computer skills including accurate typing skills of 80wpm.

High level of initiative and negotiating skills to resolve challenges in the day to day work environment, whilst maintaining a high level of discretion and confidentiality

Ability to foster harmonious work relationships and work as an effective team member

Willingness to obtain required vaccinations in line with hospitals infection control requirements

What makes a difference for you?

NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained

Flexible work arrangements to support work-life balance

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunities to challenge yourself, grow and make a meaningful difference

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

We’d love you to be part of our UnitingCare family

By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

provide welcoming, safe and nurturing services for children

implement measures to prevent child abuse and neglect within our services

appropriately and immediately address child abuse and neglect if it does occur

Diversity & Inclusion

Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

Safe workplace

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.