Job Overview:

The Finance & Administration Manager will play a critical role in driving financial performance, ensuring compliance, and guiding strategic decision-making, for being an individual contributor and a member of the leadership team. The F&A Manager is also the office lead for promoting a collaborative and hygienic (physical and mental) working environment.

Key Responsibilities:

Financial Management & Reporting

Handle full sets of accounts and maintain accounting records.

Maintain daily bank reconciliations for management.

Oversee the preparation of timely and accurate financial reports, including monthly financial statements, forecasts, budgets, and quarterly business reviews.

Manage the financial planning and analysis processes, providing insights and recommendations based on financial performance.

Lead the annual budgeting process and provide ongoing variance analysis.

Monitor and manage cash flow, liquidity, and working capital.

Prepare reconciliation, reporting and lodgment of IAS, BAS & PAYG.

Compliance & Controls

Ensure compliance with Australian accounting standards, taxation laws, and regulatory requirements.

Implement and maintain financial controls to safeguard the assets of the company.

Facilitate audits and liaise with external auditors and internal stakeholders.

Accounts Receivable & Payable

Maintain and follow-up on accounts receivables and accounts payables.

Handle payment requests and staff expense and commission claims.

Administrative & Payroll

Ensure timely and accurate data entry for all administrative and accounting tasks.

Responsible for general office administration, HR and payroll (including Super processing, STP, PAYG).

Leadership & Collaboration

Strategic advisor to local management team and collaborate with Group Finance to develop and implement strategic initiatives aimed at improving financial performance.

Provide guidance to local management, fostering a culture of continuous improvement and collaboration.

Ensure clear communication between the project team on project completion and invoicing progress for the projects.

Handle any ad hoc projects as assigned.

Office Management

Assist with the day to day running of the office alongside the Operations Manager

Supplier & Vendor Management: Manage relationships with key office suppliers (e.g., IT support, cleaning services, stationery) and negotiate contracts.

Office Budgeting: Manage the office budget, tracking and approving expenses for supplies, utilities, and minor repairs.

Facilities Coordination: Act as the primary contact for building maintenance, repairs, and security issues.

Technology Oversight: Oversee the procurement and inventory of office technology and software, ensuring the team has the necessary tools to work effectively.

Health & Safety: Ensure the office environment meets basic health and safety standards.

Local Human Resource Assistance

Recruitment Support: Assist with job descriptions, screening resumes, and coordinating interviews.

Onboarding & Offboarding: Manage the administrative tasks for new hires and exiting employees, including paperwork and system access.

Payroll Administration: Oversee the payroll process, ensuring accuracy and compliance. This often involves coordinating with external payroll providers.

Policy Management: Assist in developing and communicating key company policies, such as leave, expense claims, and codes of conduct.