Project Coordinator – Defects & Body Corporate Liaison
Location: Southeast Queensland (Flexible / Remote available)
Employment Type: Part-time (24 hours per week)
IMMEDIATE START

Role Purpose

As a Project Coordinator, you'll be the central communication hub between our builder, the Body Corporate, and the project team. Your key focus will be managing defect resolution and keeping the Body Corporate committee informed on project progress—from identification through to completion.

This role is part-time, working 24 hours per week, with occasional site visits required (approximately 2–3 per month).

The skills listed below are highly regarded and desirable, but if you are highly organised and bring a great attitude, you're exactly who we want on our team.

Key Responsibilities

Defect Coordination

Act as the primary contact for builder, contractors, and Body Corporate on defect-related matters.

Log, track, and escalate defects and follow through to resolution.

Liaise with builders to schedule site visits, rectification works, and re-inspections efficiently.

Stakeholder Communication

Provide regular, comprehensive updates to the Body Corporate committee on project status and defect resolution.

Prepare and distribute clear progress reports, meeting notes, and action logs.

Respond promptly to inquiries from committee members, maintaining professionalism and responsiveness.

Project Support & Documentation

Maintain accurate documentation, including defect logs, correspondence, and project timelines.

Coordinate with project managers and site personnel to align repair schedules with overarching project planning.

Assist with administrative needs such as compiling handover packs and ensuring compliance with Body Corporate guidelines.

Skills & Attributes

Excellent written and verbal communication—able to adapt to builders, committee members, and internal teams.

Strong organisation and attention to detail; comfortable managing multiple priorities.

Calm, professional problem-solver with strong negotiation skills.

Customer- and stakeholder-focused, prioritising clarity, transparency, and timely updates.

Tech-savvy: familiar with project management systems, shared drives, Xero, and issue-tracking tools (e.g. CRMs, Snagmaster, Procore).

Proficient in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting

Experience

Proven experience in construction project coordination, property management, or defect administration.

Experience liaising collaboratively with builders, committees, or clients is highly desirable.

Body Corporate or strata experience is an advantage.

Success in this Role Looks Like

Defects are resolved smoothly and efficiently, with minimal duplication or delays.

The Body Corporate committee consistently receives proactive, clear updates and feels confident in project oversight.

High standards of professionalism and coordination are evident at every stakeholder touchpoint.

Administrative systems and communication processes are continuously refined for improved clarity and consistency.

How to Apply

Submit your resume and a brief cover letter outlining your relevant experience and why you're the right fit.

Applicants must have the legal right to work in Australia