About Us

Able Bus and Coach is a long established manufacturer of remote area truck buses for mining, tourism, communities and schools.

Our commitment to responsible conduct is fundamental to our business success and to building a reputation for ethical and professional excellence. We focus on building vehicles that are robust, safe, reliable, and comfortable, consistently meeting the highest standards set by our clients.

About the role

We are seeking a highly motivated and detail-orientated Accounts & Office Assistant, to join our friendly and supportive workplace.

At ABLE we rely on a meticulous financial system to drive our business forward. As the Accounts & Office Assistant you will help this process by tracking and recording invoices and payments in an accurate and efficient manner and will have a daily impact on financial transactions - keeping us on track and on time.

Duties include:

Purchase Ledger Duties

· Match and check supplier invoices to delivery dockets and purchase orders. Resolve any discrepancies prior to invoice entry. Ensuring correct GST treatment

· Chase any missing credit notes for stock returned

· Complete Supplier Credit Applications. Set up new suppliers in Reckon

· Regularly review the “Open Purchase Orders” and “Open Items Receipts”, requesting missing invoices and following up with stock movements. Close finished orders.

· Entry of standing orders and direct debits into asset and loan codes, reconciliation of account codes

Company Credit Cards

· Enter Mastercard and Visa receipts. Reconcile with monthly statements. Set up payments.

Accounts Payable

· Reconcile Reckon supplier balances to supplier statements, request missing invoices from suppliers.

· Prepare the payment list twice a month. Set up the payment ABA bank file once the payment list is approved.

· Email supplier remittances advice to Suppliers.

· Scan and save all the paid invoices.

Reports

· The costs for completed jobs to be reviewed, chase missing invoices, close open PO’s and prepare the Cost of Production report for the Finance Manager.

· Review inventory codes for double booking before costing reports are prepared.

· Review asset codes and update the fixed asset register, prepare monthly depreciation, and post journal.

Spare Parts Sales

· Invoices raised by stores officers to be reviewed fortnightly and assist in setting up new customer accounts once and estimate goes through to invoice.

Other office administration and bookkeeping tasks as required. The role could be expanded for the right candidate up to BAS lodgment.

Estimated hours 12-20 per week onsite. Would suit school hours.

About You

This role is ideal for someone who enjoys working independently within a busy team and can take direction and follow procedures.

The successful candidate must have permanent and unrestricted rights to work in Australia.

Must have a minimum of 2+ years of accounting or bookkeeping experience.

Proficient in Microsoft Office

Strong verbal and written communication skills

Reckon Enterprise Desktop Manufacturing edition (or similar) experience is desirable.