• Business Support Coordinator (within Emergency Management)
• Ongoing, Full time opportunity
• Attractive VPS 4 salary between $ $97,955 - $111,142 + superannuation

Department of Justice and Community Safety (DJCS) Emergency Management includes the department's emergency management accountabilities delivered through Emergency Management Victoria, Emergency Recovery Victoria, Sector Performance and Reform and emergency management statutory entities and offices. The work of the group supports the emergency management sector to work together and to strengthen the capacity of individuals, communities, government, agencies and business to achieve our shared vision of safer and more resilient communities and to rebuild and recover after an emergency.

What does the business unit do?

The Office of the Deputy Secretary provides executive support to the Deputy Secretary, Emergency Management, including high-level advice, secretarial and administrative support to ensure the effective day-to-day running of the Emergency Management. The team provides high-level authoritative strategic advice to the Deputy Secretary on complex and sensitive matters.

What will the role do?

Reporting to the Senior Strategic Advisor to the Deputy Secretary, Emergency Management, the Business Support Coordinator is responsible for providing complex, high quality administrative support to the Office of the Deputy Secretary

The role requires the utmost professionalism and integrity, handling confidential information in a professional manner.

Key duties include:

• Coordination and preparation of briefings and agendas for weekly Minister meetings.
• Support policy development and provide authoritative information, analysis and advice on complex issues relating to emergency management outcomes.
• Provide quality assurance on complex briefings and corporate requests and triage items for the Deputy Secretary's consideration, ensuring high quality outcomes are achieved within agreed timeframes.
• Coordinate workforce functions for the Emergency Management Group, including the administration of recruitment approvals, and oversight of establishment data and reporting activities.
• Prepare comprehensive reports, briefs and correspondence with recommendations on workforce data issues for the Deputy Secretary.

What skills and knowledge should the Business Support Coordinator have?

As our ideal candidate, you will have:

• Demonstrated experience and advanced skills in Microsoft Office software (i.e. SharePoint, Word, Excel and PowerPoint) with an ability to use electronic document management system (i.e. TRIM).
• Demonstrated records management knowledge in a government environment is highly desirable.
• Demonstrated knowledge and experience in generalist workforce and/or human resources transactional functions is highly desirable.
• Demonstrated experience with government processes, executive and ministerial services and policy development and delivery is highly desirable

If you have any queries, please contact Mark Orrill, Senior Strategic Advisor to the Deputy Secretary, Emergency Management, via [email protected]

If this sounds like a compelling job that you believe your skills would be a great match for, please APPLY NOW. Applications close 11.59pm on 17th of September, 2025.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.