Make a real impact supporting learners and industry.

We’re seeking an organised, proactive RTO Administrator who will also coordinate student work placements with host employers. This is a part-time role, 3 days per week.

About the role
Provide end-to-end admin support across the student journey and take ownership of workplace coordination—sourcing hosts, onboarding employers, scheduling shifts, and ensuring compliant evidence is captured.

Key responsibilities

RTO administration

• Process enquiries, enrolments, USIs; verify funding eligibility/concessions.
• Maintain compliant records (AVETMISS, attendance, progress, outcomes) in the SMS.
• Prepare and quality-check assessment evidence; support validation and audit readiness.
• Support trainers with timetables, resources and learner communications.
• Produce compliance/funding reports; ensure accurate, on-time data.

Work placement coordination

• Source, onboard and maintain relationships with host employers.
• Prepare third-party agreements, verify insurances/licences, complete site risk checks.
• Schedule and track placements/shifts (e.g., hospitality “36-shift” models); monitor attendance/progress.
• Induct supervisors, brief students, issue logbooks, collect third-party evidence.
• Manage incidents, uphold WHS and child-safe practices.
• Liaise with employment services and other stakeholders where applicable.

About you

• Experience in RTO admin and/or coordinating work placements.
• Working knowledge of the Standards for RTOs and state funding requirements.
• High attention to detail; strong written/verbal communication.
• Proficient with Microsoft 365/SharePoint and an RTO SMS/LMS.
• Relationship-builder comfortable calling employers and matching learners.
• (Desirable) TAE40122 or equivalent, WWCC/Blue Card, National Police Check.

Benefits

• Purpose-driven work supporting learners into jobs.
• Flexible 3-day week; supportive team; process-driven environment.
• Professional development opportunities.
• Warm friendly team