About the Organisation

GTR Events is one of the most qualified and committed outdoor event organisers in Australia. Our event portfolio includes 16 Outdoor Living & Caravan Expo’s Nationally, Australasia’s largest Equine event EQUITANA Melbourne and the delivery of annual Domestic Commemorative Services for the Department of Veterans Affairs.

Very few other event organisers in Australia have the credibility and proven track record of delivering large scale and successful outdoor events across a variety of industry sectors.

More importantly, GTR Events is a company filled with likeminded individuals who live and breathe events.

GTR Events is a company driven by the people within it. We offer a supportive and friendly culture where we are a team working towards common goals. We encourage all teams and wider departments to interact, socialise and achieve together. Our leadership team is committed to fostering an environment where staff can grow and develop professionally.

About the Role

As an Event Coordinator at GTR Events you will be responsible for overseeing the planning and delivery of Outdoor Living & Caravan Expo’s throughout Australia. You will be responsible for the planning and delivery of a portfolio of events within the calendar immediately. The individual will be required to work autonomously on all aspects of event management including project management, supplier negotiations, council approvals, onsite operations, logistics, budget management & Post Event reporting.

Duties

· Liaise with contractors and suppliers to scope, quote and engage on all required infrastructure and service assets for your nominated event portfolio.

· Onsite delivery of company event portfolio, contributing to both your specific event portfolio as well as the wider company requirements

· Reporting of progress, and elevation of concerns or issues that arise in the planning progress to management

· Participate and engage with the team in development, innovation and brainstorming sessions to help contribute new ideas or processes to events.

· As Project lead, manage financial forecast of event, report on financial performance, and provide feedback post-event on future budget settings

· Liaise with external and internal stakeholders, organising and chairing meetings where required.

· Contribute and/or develop event documentation including management plans, emergency plans and risk management plans.

Skills and Experience

ESSENTIAL

· Event management experience, specifically relating to the operational planning and delivery preferably within an outdoor major events setting

· Ability to work on concurrent, complex projects, understanding prioritisation and time management

· Ability to work within a dynamic team, but also to be initiative lead and autonomous within your own task load

· Strong problem solving skills

· Ability to form strong working relationships with stakeholders and third-party operators.

· Strong communication skills with all levels of management and departments within the workplace

· Demonstrated ability to follow systems and processes.

DESIRABLE

· A tertiary qualification in a relevant field

· Relevant site tickets including, forklift, white card, first aid, MHV license, Traffic Implementation & Stop/Slow bat etc.

PERSONAL ATTRIBUTES

· A desire to learn and develop in the workplace

· Team player that can contribute to the culture and success of the workplace and support and inspire their team members

· Have a can do attitude, being comfortable working as both a leader and a doer across different projects.

How to Apply

All applicants must provide a Cover Letter addressing the required skills and experiences.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Matt Hilton, CEO via email: [email protected]