Office Administrator

We’re looking for an Office Administrator to join our team at Oakleigh. If you’re organised, friendly and enjoy variety in your day, this could be the role for you. From helping new starters feel welcome to coordinating events with our leadership team, you’ll play an important part in keeping our workplace running smoothly and making it a great place to be.

This role goes beyond routine administration, it’s about taking ownership, supporting people and making sure the office operates at its best.

About Close the Loop?

At Close the Loop, we’re passionate about creating a world without waste. Our business has two key focuses: packaging and resource recovery. On one side, we work with companies to design and deliver high-quality packaging solutions; on the other, we help recover and recycle materials to give them a new life.

What does that mean in practice? It means we’re helping businesses reduce their footprint while creating smarter packaging and finding better ways to reuse resources. It also means you’ll be joining a team that’s collaborative, forward-thinking and driven by the idea that what we do today can make a real difference tomorrow.

What You’ll Do:

Your role includes but is not limited to:

Taking responsibility for the smooth running and maintenance of our Oakleigh office, including coordinating contractors and suppliers when issues arise.

Ensuring the workplace is safe, organised and welcoming.

Working with the leadership team to coordinate staff events and celebrations.

Supporting People & Culture with onboarding, milestone recognition and WHS administration.

Managing everyday essentials like office supplies, mail, courier bookings (DHL) and travel arrangements.

Providing administrative support to the leadership team as required.

What we’re looking for

Previous experience in office administration or coordination.

Organised, reliable and proactive - you notice what needs doing and take care of it.

Friendly and approachable, with strong communication skills.

Comfortable balancing a mix of admin, people support and practical problem-solving.

Competent in Microsoft Office and confident picking up new systems.

Why you’ll enjoy this role

A role with variety - no two days are the same.

The chance to take ownership of the office environment and make a visible difference.

A supportive team environment where your contribution is valued.

Opportunities to build your skills across administration, events, WHS and People & Culture.

If this sounds like the kind of role you’d enjoy, we’d love to hear from you. Apply today and let’s chat about how you could be part of the Close the Loop team.