Are you looking for a change in office culture? Do you want to be part of a vibrant, supportive, and fast-paced team?

Do you thrive on keeping things organised, accurate, and running like a well-oiled machine? This might be the job for you…

Our team at Woodards Mount Waverley is on the lookout for a detail-loving, organised, people-friendly Administration Manager to join our team!

If that sounds like the job for you, read more about the role:

The Role:

We’re seeking an experienced and enthusiastic Administration Manager to keep our office running smoothly behind the scenes. Real Estate administration experience required.

This is a dynamic role combining admin, and office coordination. You'll be the go-to person for making sure everything is balanced, organised, and in tip-top shape.

You’ll work closely with our Sales and Property Management teams while also being the friendly face that keeps our office culture positive and professional.

What You’ll Be Doing:

Coordinating general office administration

Assisting with overflow of rental department calls and walk ins

Ensuring compliance across the sales and rental departments (ongoing compliance training provided)

Ordering office supplies and stationery, making sure we always have what we need

Coordinating with IT, Head Office and other suppliers to ensure smooth day to day operations

Work with our Social Media Marketing Management company by providing them with weekly content for our social media page

Taking initiative to implement new systems, processes, and office procedures when needed

Support onboarding of new agents and staff

Organising team bonding events, office lunches, and half-yearly celebrations

Keeping all files, records, and documentation accurate, compliant, and audit-ready

Keeping the office running smoothly and creating a positive, welcoming environment!

The Skillset You’ll Need:

Understanding of Property Me and Box + Dice

Knowledge of legislation related to trust accounts (Estate Agents Act)

Exceptional attention to detail and time management skills

A proactive, can-do attitude with great communication

Strong computer literacy (MS Office, CRM systems)

Reliable, organised and trustworthy

Agents Representative Certificate preferred

What We Offer:

A fun, energetic and supportive team culture

A stable, long-term opportunity with career growth potential

Training and support to keep you ahead of industry changes

Regular team events!

A central Mount Waverley office location

If you're someone who loves structure, thrives on organisation, and wants to be part of a high-performing, people-first real estate agency — we want to hear from you!

Apply now and let’s chat about how you can be part of the Woodards Mount Waverley team.