Position Description

Position Title: Administration & Finance Coordinator

Award: Social, Community, Home Care and Disability Services Award

Classification: SCHADS Award - Level 3 - Level 4 (based on experience & skills) plus Salary packaging eligibility (up to $18,550 per year)

Location: Launceston, Tasmania

Manager: CEO, JCP Youth

Overview of JCP Youth

JCP Youth is a dynamic and forward-thinking organisation dedicated to empowering and uplifting young people facing challenges in our community. JCP Youth is at the forefront of providing crucial support and mentorship to those who need it most.

The team at JCP Youth are a group of ordinary people who are dedicated to improving the lives of at-risk and vulnerable young people through the delivery of high impact programs. Our aim is to inspire and empower at-risk and vulnerable young people to become extraordinary leaders who positively contribute to our communities.

Position Objective

The Administration & Finance Coordinator is an integral role to the running of JCP Youth. The role undertakes a key administration function within the JCP team and provide support to the Leadership Team along with the wider team. The following duties are designed to capture the inherent requirements of this role; however, other duties can be assigned in line with your classification, operational requirements, and experience.

Major Duties

· Actively contribute to the administration of Xero & Accounting processes (including bookkeeping & payroll). Communicate effectively & efficiently with the CEO, Leadership Team & nominated accountant.

· Collaborate closely with internal stakeholders to ensure strong administrative, financial, and communication systems and processes.

· Oversee office systems (emails, shared drives, subscriptions, software licences) including basic IT troubleshooting or liaise with nominated IT provider.

· Provide general administrative support to the JCP Team, the CEO & Leadership team

· Provide support for general enquiries via phone, email & online.

· Assist with management of databases, ensuring data integrity & confidentiality.

· Maintain accurate records and files centrally; maintain registers (Vehicle, Safeguarding, WHS)

· Provide administrative support for various JCP programs and events including school

seminars & participant programs including overnight programs/camps.

· Ensure vehicles are well maintained & serviced regularly, record keeping up to date

· Support any JCP Youth fundraising initiatives or events coordinated by JCP or others

· Assist with travel & accommodation requirements

· Assist where required in grant opportunities and other fundraising avenues.

Salary Packaging is available through a provider, salary package up to $15,900 in living-expense items that attract Fringe Benefits Tax (FBT) – which could lower your taxable income and potentially increase your disposable income each year. Additionally, you are entitled to package up to $2,650 in meal entertainment expenses.

Qualifications and Skills:

A current driver’s licence

A satisfactory Working with Vulnerable Persons (WWVP) check

Core Administration Skills

Strong organisational and time management skills

High attention to detail and accuracy

Ability to manage competing priorities in a fast-paced environment

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and cloud-based systems (e.g., Teams, SharePoint)

Record management and document control

Knowledge of HR administration (onboarding, staff compliance records)

Finance Skills

Experience with financial administration (accounts payable/receivable, reconciliations, invoicing)

Knowledge of payroll processes and timesheet management (Tanda or similar rostering systems)

Budget tracking and reporting

Basic knowledge of accounting principles

Familiarity with accounting software (e.g., Xero, MYOB or similar)

Ability to prepare financial reports for management

Interpersonal & Team Skills

Ability to work independently and as part of a small, collaborative team

Strong problem-solving and initiative-taking skills

Professional and approachable manner with stakeholders, partners and young people

Flexibility and adaptability to support both admin and program needs

MUST have a current drivers licence

MUST have a valid Working with Vulnerable Persons check

Relevant qualifications in youth work or similar are NOT essential, but are favourable

JCP Youth is a child safe organisation committed to the safety and wellbeing of all children and young people. We uphold strong child safe principles and expect all staff and volunteers to share this commitment, including adhering to our policies, procedures and safeguarding practices

Working Environment

Employees at JCP Youth Ltd work within an environment that supports safe work practices, diversity, and equity. We are committed to valuing and respecting all people engaged in JCP Youth Ltd programs including staff, volunteers, participants, stakeholders, and our community. We value the diverse background, skills, and contributions of all these people and treat each other professionally and respectfully. We do not tolerate discrimination, harassment, or bullying.

Note: The above position description is a general outline and may be subject to change based on the evolving needs of JCP Youth.