About us

Carpentaria is a not-for-profit organisation providing disability and therapy services for children, adolescents and adults in the Northern Territory. We deliver innovative and flexible services to empower people to thrive and live a great life, and we are committed to a philosophy that respects the rights of individuals to make informed choices about their lives.

About the role

Reporting to the Executive Officer, the Executive Team Assistant provides high-level confidential administrative support to the Executive team members to ensure Carpentaria’s strategic priorities are met and smooth and efficient operations.

Responsibilities include:

• Organising and maintaining executive calendars, scheduling appointments and the coordination and facilitation of executive meetings (internal and external) by preparing agendas, taking confidential minutes, and tracking follow-up actions.
• Manage travel logistics and activities including accommodation and transportation
• Handling of phone calls, emails and other correspondence acting as a point of contact for internal and external stakeholders
• Preparing and editing reports, presentations and other documents ensuring accuracy and professionalism
• Providing support for special projects and ad-hoc tasks as required
• Maintaining strict confidentiality with all sensitive information
• Maintain secure, organised, and accessible systems for reports, records, and documentation.
• Act as the point of contact for Executive team members, prioritising and managing access effectively.

About you

We are looking for an experienced administrative who can demonstrate the ability to handle highly confidential and sensitive matters with discretion and professionalism, excellent written and verbal communication skills, with high level organisational skills including flexibility, problem-solving skills and the ability to prioritise competing tasks and meet deadlines. As well as, strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.

You will also need to hold (or have the ability to obtain) a current Ochre Card, Criminal History Check, NDIS Worker Screening Clearance, and an NT Drivers Licence.

Why work with us?

We provide a positive work environment that encourages and promotes work/life balance, a sense of humour and having fun. In this role you will work with an awesome team who will encourage and inspire you to develop and progress your skills and career, whilst supporting Territorians with disabilities to live their best life.

We value our teams, and our employees enjoy a range of benefits including:

• Salary packaging available (equivalent of up to $6,400 additional salary)
• 5 weeks annual leave + 17.5% leave loading
• Ongoing professional development and career progression opportunities
• Access to employee discounts and wellness benefits
• Access to free confidential counselling and support via our Employee Assistance Program (EAP)
• On-site café and free on-site parking at Harry’s Place
• Work satisfaction - love what you do and why you do it!

How to apply

To apply, please submit your resume and a one-page cover letter outlining your skills and experience and why you think you will be a great fit for our team.

We are committed to creating a workplace culture that embraces diversity, equity and fairness, and is safe, inclusive, and collaborative. We welcome and encourage applications from people of all abilities, the LGBTQI+ community, and Aboriginal and Torres Strait Islander people.

For further information about this rewarding role, please contact Kirrily Freson, Director of People and Learning on 0438 718 423 E: [email protected]