Exciting Administration Coordinator vacancy for an experienced clerical superstar from professional services

Your new company

Hays are proud to be partnering with a dynamic and forward-thinking accounting and advisory firm established in 2019. This accounting and advisory firm are redefining the traditional accounting model by delivering modern, cloud-based solutions tailored to small and medium-sized businesses across industries such as hospitality, retail, healthcare, construction, and beauty. With a client-first approach, this firm offers expert guidance in taxation, bookkeeping, and financial strategy, helping businesses streamline operations, reduce costs, and maximise profitability. Their commitment to being responsive, reliable, and truly part of their clients' teams sets them apart in today's competitive landscape.

Your new role

Your new role as an Administration Coordinator you will join a fantastic team located in the Adelaide Hills of South Australia. You will be an integral part of a robust firm responsible for duties not limited to:

• Facilitate staff training and provide ongoing support to enhance team capability
• Define and implement clear individual role responsibilities within the team
• Manage administrative tasks efficiently to support operational needs
• Ensure compliance with ASIC regulations and reporting requirements
• Demonstrate proficiency in navigating the ATO portal and using ATO Mote
• Utilise ASIC and INFINITY platforms for entity setup and regulatory tasks
• Prepare and manage documentation related to taxation and dividends
• Establish new entities with the ATO using INFINITY systems
• Respond to general client queries with professionalism and accuracy
• Use the Carbon system for workflow management and timesheet tracking
• Adapt quickly to new systems and processes, demonstrating a strong learning agility
• Allocate tasks effectively across team members to balance workloads
• Provide support in a back-office capacity, not limited to front-of-house duties
• Handle incoming phone calls and assist in setting up remote access for telephony systems

What you'll need to succeed

To be considered for this role, you will meet the following criteria:

• Proven ability to deliver staff training and provide ongoing coaching and support
• Experience in defining and managing individual role responsibilities within a team structure
• Strong administrative and organisational skills to support daily operations
• In-depth understanding of ASIC compliance requirements and regulatory reporting
• Proficiency in using the ATO portal and familiarity with ATO Mote for tax-related tasks
• Hands-on experience with ASIC and INFINITY platforms for entity setup and management
• Knowledge of tax documentation processes, including dividend reporting
• Ability to establish and manage entities with the ATO using relevant systems
• Excellent communication skills for handling general client queries professionally
• Experience using workflow and time management systems such as Carbon
• Demonstrated ability to quickly learn and adapt to new systems and technologies
• Skilled in task allocation and workload balancing across team members
• Comfortable working in a back-office support role, with flexibility to assist front-of-house when needed
• Experience in managing phone systems, including remote access setup for work-from-home arrangements

What you'll get in return

In return for your hard work and dedication, you will enjoy:

• Hybrid working model
• Collaborative and supportive team culture.
• Opportunities to apply and enhance existing skills.
• Ongoing professional development and training.
• Encouraging innovation and creativity.

What you need to do now

Tanya Murray is currently recruiting this exciting permanent opportunity so if this sounds like the role you have been looking for and hold all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.