We're on the lookout for a vibrant and detail-driven Administration Coordinator to support a well-established commercial real estate agency based in Gosford.

This team is down-to-earth, good at what they do, and genuinely excited to bring in someone who will be the organisational glue of the office.

This is a varied and hands-on role suited to someone who enjoys working across admin, reception, marketing support, and general office management.

You'll be the teams go-to person, ensuring everything runs like clockwork and clients are greeted with a five-star experience from the first hello.

You don’t need to come from a real estate background (although it helps), but you do need to be comfortable using tech, managing multiple tasks and taking initiative.

Why you’ll love this role:

• Stable, Monday - Friday hours (no weekends) ideally 8.45am - 5pm
• Salary range : $50k - $70k + super (depending on experience)
• Office-based, Gosford, Central Coast
• Supportive and genuine leadership with all the training you’ll need
• Open, respectful and collaborative team culture
• Clear systems, expectations and structure - with enough variety to keep it interesting
• Free onsite parking
• Career growth avenues into Office Manager, Team Leader & Mentor to jnr staff overtime (if you want it)

General Gist of the Role:

• Being the friendly face and voice of the business - welcoming visitors, answering phones, and managing front-of-house
• Handling inbound client enquiries (averaging 10–30 calls/day)
• Maintaining the key register, staying on top or who/where keys are at all times
• Daily office management of banking, mail processing, stationery stocktaking etc.
• Data entry, listing uploads and updates in CRM (REX)
• Supporting property-specific marketing tasks e.g creation of EDMs/newsletters/ branded materials etc
• Working off templates to build Information Memorandums and Client Submissions
• Preparing client activity reports
• Supporting internal team with document creation, filing, digital archiving
• Ad hoc admin support to the team as needed

The ideal candidate:

• Possess a warm, professional manner and a willingness to learn
• Highly punctual, reliable, and take pride in your work
• Communicate clearly (written and verbal) and are comfortable on the phone
• Enjoy working in a fast-paced environment where no two days are the same
• Tech-savvy - confident using MS Office and quick to learn new systems
• Self-motivated, organised and always looking for ways to improve a process
• Hold a Certificate of Registration or willing to obtain
• Want to work in a genuinely friendly, team-first environment

From the Director:
"We are excited to find someone who will add to our team vibrancy and culture in a pivotal role taking care of the administrative heartbeat of the business, helping to make our work family thrive!"

From the team:
“At the heart of our 10-person team is something truly special - from our daily 10am coffee runs to regular team outings and monthly breakfast catch-ups. The vibe here is fun, friendly, and supportive, where everyone has each other’s back and new faces are welcomed like family. We pride ourselves on doing things The Right Way — with care, integrity, and a commitment to ethical practices. If you’re looking for a vibrant, community-minded workplace where you’ll feel valued and part of something special, you’ll fit right in.”

Next steps?
Get in touch with us today to discuss the role, the team, the opportunity and start the conversation.
Contact Keryn:
m. 0404041084
e. [email protected]

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