Who We Are

WPC Group is a national leader in apprenticeship and traineeship employment, with offices in Melbourne, Sydney, Brisbane, Perth, and Adelaide. As one of the country’s leading Group Training Organisations, we connect ambitious Australians with career-defining opportunities.

For over 40 years, we’ve partnered with companies of all sizes to deliver Mentored Apprenticeship Programs, providing innovative workforce solutions. With more than 200 employer partners nationally, we specialise in the attraction, mentoring, and retention of apprentices and trainees—helping to shape the future workforce.

Position Overview

Reporting to the CEO and Head of Business and Operations, the Finance and Administration Manager oversees financial operations and corporate administration, ensuring robust compliance and support across WPC Group and NextGen Jobs. This strategic leadership role integrates statutory reporting, financial management, corporate compliance and administration oversight to support organisational effectiveness and strategic goals within a not-for-profit environment.

Essential responsibilities:

Financial Management and Reporting

Provide full financial oversight, ensuring compliance with government funding requirements, industrial awards, and regulatory obligations.

Manage financial reporting systems and deliver timely and accurate statutory and external reports, including tax, funding body compliance, and regulatory filings.

Ensure accurate payroll for apprentices and trainees in line with awards, enterprise agreements, and contracts; conduct regular audits for compliance with superannuation, allowances, and deductions.

Monitor financial margins, identify cost inefficiencies, and mitigate financial risks to ensure long-term sustainability.

Oversee all financial reconciliations, ensuring alignment with budgets and compliance requirements; review and approve expenditures to maintain strong financial governance.

Manage the company’s vehicle fleet with a focus on operational efficiency and cost control.

Develop, manage, and monitor annual budgets, aligning financial targets with strategic and operational goals.

Implement and maintain internal controls to prevent fraud and financial mismanagement; liaise with auditors and regulators to uphold financial transparency and compliance.

Oversee high-level contract negotiations and management of commercial contracts.

Administration and Compliance

Lead the administration team, ensuring tasks are delivered on time and meet quality and budget requirements.

Oversee GTO compliance including audits, registrations, labour hire licensing and apprentice and trainee administration nationally.

Maintain operational systems such as Workforce One, SharePoint, and document registers.

Ensure policy and procedure reviews and updates are completed annually.

Support internal and external reporting and produce monthly statistical reports.

Oversee workers’ compensation claims management nationally.

Coordinate annual self-assessments against GTO National Standards.

Operational Leadership

Coordinate cross-functional projects and ensure milestones are met.

Lead quality system improvements and ensure audit readiness.

Manage award nomination processes and assist in event coordination.

Liaise and build effective partnerships with key external stakeholders including ASA’s, RTO’s and Employer Partners.

Contribute to strategic planning and organisational reporting.

Selection Criteria:

Essential

Minimum 5 years’ in senior finance or operational management.

Degree in Accounting, Business Administration or Commerce.

CPA or equivalent professional membership.

Strong commercial acumen with a solid understanding of finance, compliance and administration systems.

Proven experience managing teams and multi-disciplinary operations.

Experience in contract and financial negotiations.

High level of discretion and commitment to maintaining confidentiality.

Exceptional accuracy, organisational skills and time management abilities.

Willingness to travel interstate as required.

Working With Children Check and National Police Check.

Desirable

Experience in a not-for-profit, GTO environment.

Multi-state compliance experience.

Understanding of the VET sector and GTO regulatory requirements.

Why Join WPC Group?

Joining our organisation as Finance and Administration Manager offers a unique opportunity to make a meaningful impact at a national level while advancing your career in a purpose-driven environment. You’ll play a key leadership role, guiding the Executive Team in strategic decision-making that directly supports our mission to grow participation in our programs across the country.

You’ll also love working in a beautifully renovated office in one of Melbourne’s best areas. Our team of upbeat and friendly staff are ready to welcome you and provide a fun-loving, supportive environment.

For more information about WPC Group visit www.wpcgroup.org.au