• Join a global investment firm where your admin skills really make an impact
• Work with smart, down-to-earth people in a fast-paced and friendly team
• Own your role - from travel to team events, no two days are the same!

The Opportunity

Step into the world of global finance with one of the most respected investment management firms in the world! With over 30 years in the Australian market and a stunning CBD office boasting harbour views, this firm offers the perfect blend of prestige and culture.

They’re on the lookout for a dynamic, sharp, and proactive Team Assistant who’s ready to take their admin game to the next level. This is your chance to be part of a collaborative, tight-knit team that values growth, curiosity, and excellence.

The Responsibility

Your responsibilities will include a variety of duties, such as:

• Provide high level administrative support to senior individuals across the sales departments
• Diary Management – coordinate and schedule meetings both locally and internationally across multiple time zones
• Manage expense claims and process monthly credit card reports
• Arrange logistics and liaise with the travel coordinator to ensure domestic/international business travel runs smoothly
• Coordinate and attend internal channel meetings, including management of agenda
• Provide reports and maintain data integrity of the Customer Relationship Management System
• Manage marketing materials - upkeep of in-house stock, assist with client requests and coordinate large-scale mail-outs
• Other ad hoc duties may include but are not limited to; word processing, record keeping, reports, filing and printing.

The Expertise

We're looking for an adaptable and proactive Team Assistant who thrives in a fast-paced, team-oriented environment. You’ll support multiple teams and individuals, manage competing priorities, and bring strong organisation and attention to detail to everything you do. Ideally, you’ll have 3-5 years’ experience in a corporate setting, confidence working across time zones, and solid Microsoft Office skills. Experience with SAP Concur and Microsoft Dynamics is a plus, along with a willingness to learn new systems.

Please note, this is a minimum 6 month contract, with the opportunity to extend. The successful candidate must have full Australian Working Rights (Citizen or Permanent Resident).

The Next Step

If you would like further information on this opportunity please call Gioia Spano on 0437 973 025 for a confidential discussion. Alternatively, apply online with an updated resume today!

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.