As the Administration Officer, you will provide high-level administrative support across multiple functional areas, facilitating the smooth operation of Biomedical Technology Services.

What you'll do

• Provide high-quality, confidential administrative support across a range of business functions including but not limited to - processing of claims, staff travel booking, purchasing, accounts payable and receivable, inventory control, fleet and asset management, records management, preparing and distributing routine reports and general office duties.
• Accurately manage data entry, reconciliation, compliance checking, documentation matching, and resolution of anomalies using internal systems (e.g., BTS Net Apps [BNA], AIMS, QIS) and Queensland Health's finance systems (e.g., S/4HANA) in a timely manner, ensuring confidentiality and compliance with relevant policies and standards.
• Communicate effectively with internal and external stakeholders, responding to enquiries and complaints in a timely, professional manner, and escalating or redirecting requests as appropriate.
• Coordinate the staging of meetings, functions, conferences and training activities. Includes generating agendas; collation and distribution of papers; recording, writing and distribution of minutes; and organising resources and catering.

About you

We are searching for someone with:

• Ability to undertake a range of administrative duties while balancing work priorities and meeting deadlines with minimal supervision.
• Ability to work effectively both independently and as part of a multidisciplinary team in a changing workplace.
• Competence, efficiency and attention to detail in the use of computers and contemporary software packages, including keyboard skills, word processing, spreadsheets and databases.
• Ability to communicate and liaise effectively with internal and external clients, including the ability to respond effectively to enquiries either in person, by telephone, or through written correspondence.

Why work with us?

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes

Competitive salaries

• 12.75% superannuation
• 17.5% leave loading

Employee wellbeing

• Access to 24/7 confidential employee support providers and counsellors including for immediate family members
• Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave.

Professional development

• Career progression with more than 300 diverse career pathways and career support to take you further!
• Access to a variety of programs and initiatives to support training and career growth.

Our commitment to equity, diversity and inclusion

At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds. Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager.

Ready to apply?

For further information on how to apply please review the attached Role Description.