WHO ARE WE

Tranquill Legal has for many years assisted both local and overseas clients with migration, visas, notarial issues, wills and powers of attorney. Working tirelessly on their behalf to navigate complex and at times stressful processes, Tranquill has earned a reputation for achieving successful outcomes with professionalism, fairness and kindness.

THE OPPORTUNITY

Due to increasing demand we are looking for a new team member to assist our Office Manager in the provision of notary and general admin services. This important new role will see you undertake a wide variety of tasks from reception, filing and basic admin to the critical, time-sensitive processes around preparing, cross-checking and lodging documents with DFAT and relevant Embassies.

A typical day can include:-

Coordinating and managing correspondence with international corporate clients and general enquiries

Quality assurance of documents before lodgement with the Department of Foreign Affairs and Trade and Embassies

Real time document management

Obtaining foreign currency

Contacting third parties to verify documents

Liaising with staff at various Embassies

Reception and office assistance (answering phone, greeting clients, scanning documents, preparing boardroom for meetings, collecting/logging mail, managing senior staff appointments, managing stationery and office supplies)

This role is permanent part time from 0930-1430 Monday to Friday.

WHO ARE YOU

While there is no specific industry experience expected, we are looking for someone who has good general experience including:-

Strong attention to detail – you cross the T’s and dot the I’s

Strong office skills eg MS Office and general computer skills

Ability to adapt to new industry specific software if required

Confident and engaging telephone manner

Excellent written and spoken English

Ability to look for and identify efficiencies

Just as important as these practical skills are the personal characteristics that will help you to fit in seamlessly with the existing team. Our ideal person has:-

Ability to respect and adapt to a wide variety of cultures and ethnic backgrounds

Strong attention to detail and a problem-solving nature

An efficient, methodical approach with the ability to raise issues that require further investigation or escalation

Good work ethic

Confidence without cockiness

No qualms about doing basic tasks (even the Boss empties the bins and vacuums occasionally!)

Genuine desire to be part of a small, supportive team

HOW TO APPLY

https://exenet.expr3ss.com/jobDetails?selectJob=443&s=0

If this sounds like you please copy and paste the above URL and apply direct via our secure online form. This includes a number of screening questions and a profiling checklist which is an essential part of our assessment process. Please note that applications not received via our online form cannot be acknowledged and may not be considered.