Key Responsibilities:

• Manage the company’s accounts email, making sure all emails are responded to and the inbox is cleared by the end of each day.
• In charge of accounts payable (AP) and accounts receivable (AR)
• Input all trade invoices into the company’s database to accurately track job profits for each project.
• Approve material receipts and correctly allocate them to the corresponding project/job.

• Raise client invoices on job completion.
• Create and maintain progress payment schedules for larger jobs.

• Prepare profit and loss (P&L) reports for weekly management meetings, including job profitability and cost breakdowns.
• Reconcile project job costs, ensuring each job is accurately tracked and reconciled with financial records.

• Process fortnightly payroll for full time employees, ensuring compliance with tax obligations and superannuation
• Prepare weekly batches and have them approved by directors/ project managers.
• Pay weekly batches and send out remittances.

• Manage and monitor payments for company AMEX card.
• Manage and monitor payments for the Bunnings Power Pass cards.
• Oversee all company trade credit accounts and ensure payments are made on time.
• Handle ad-hoc credit card payments as required by the company.

• Track car and forklift loans and manage monthly payments, ensuring they are made on time.

• Ensure all company phone bills, insurance policies and software subscriptions are managed and paid on time

• Serve as the primary point of contact between the company and external accountants for BAS (Business Activity Statement) and end-of-year tax matters.
• Assist in gathering necessary documentation for the Australian Tax Office (ATO) and ensure compliance with tax regulations.

• Maintain organized financial records, ensuring that all transactions are accurately logged and accessible.
• Assist directors with financial decision-making by providing timely, accurate, and relevant financial data.

• Accounts Management:
• Client Invoicing:
• Financial Reporting:
• Payroll and Payments:
• Company Credit Management:
• Loan Management:
• Monthly bills:
• Tax and Compliance:
• General Administrative Support:

Skills and Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Proven experience in accounting, particularly in the construction industry.
• Experience using Xero
• Strong knowledge of financial reporting, budgeting, and job cost tracking.
• Understanding of payroll processing, tax laws, and ATO requirements.
• Ability to handle multiple projects and meet deadlines.
• Strong organizational and communication skills.
• Experience working with external accountants and tax compliance.