We are seeking a professional, organised and reliable Office Administrator / Accounts Assistant to provide comprehensive administrative, reception, and accounts support to our busy legal practice.

PRIMARY RESPONSIBILITIES

Reception and Office Administration

Answer and direct telephone calls; take accurate messages and relay as required

Greet and attend to clients and visitors in a courteous and professional manner

Monitor and manage the firm’s general inbox and distribute emails appropriately

Collect, sort, and distribute incoming and outgoing mail; maintain internal mail register

Maintain general presentation of reception, kitchen, meeting rooms and plant care

Order and manage office, kitchen, and stationery supplies

Maintain office equipment and arrange servicing/replacement as needed

Coordinate with building manager, cleaner and service providers to ensure smooth office operations

Organise and coordinate staff events including birthdays, staff dinners and the annual Christmas Party

Act as Office Fire Warden and uphold compliance with safety and emergency procedures

Administrative Support

Perform general administrative duties including typing, filing, copying, scanning, printing, and binding

Assist with matter opening and file maintenance in accordance with firm protocols

Maintain registers including Office of State Revenue, Titles Office eLodgements and Safe Custody:

Perform court filing and document lodgement as required

Provide assistance to Paralegal and Solicitors as needed

Undertake personal tasks for the Principal, as reasonably required

Any other miscellaneous tasks as required.

Accounts and Trust Administration

Process trust account and debtor receipts in accordance with compliance requirements

Prepare and process trust payments, including trust transfers and trust-to-office transfers

Load and schedule payments through firm banking platform

Complete final PEXA accounting tasks following settlements

CORE COMPETENCIES

A willingness to learn and apply knowledge

Prior experience in a legal administrative or office support role (preferred)

Familiarity with trust accounting and legal compliance registers (advantageous)

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organisational and planning skills

Proficient in MS Office

Experience with client management software, LEAP desirable but not essential

Current Qld Driver’s Licence

ATTRIBUTES

Excellent presentation

Confident

Team player

An ability to display initiatives and be proactive to assist where required

Positive Attitude