The Role

The administrative team undertakes a wide range of duties including, but not limited to:

ASD4:

• Coordinate with candidates and psychologists to schedule bookings including the use of an automated booking system
• Facilitate psychological testing sessions (training provided)
• Liaise with partner agencies and respond to information requests
• Demonstrated ability to proactively and consistently meet deadlines and ensure delivery against objectives.
• The ability to achieve results within a team-based environment.
• Accurately manage both physical and electronic records
• Perform data entry using Microsoft applications and in-house systems
• Demonstrate Strategic thinking and problem solving skills.
• Supporting internal budget preparation and financial performance reporting.
• Supporting external budget preparation and reporting process.

In addition to the responsibilities above, ASD 5 roles will include:

• Building and maintaining strong relationships with stakeholders
• Proactively resolving issues and consolidating/analysing information and data
• Identify and contribute to business process improvement activities
• Responding to internal and external stakeholder enquiries
• Developing and producing communications and reporting products, including metrics
• Accounts payable and associated reporting
• Proactively manage your workload with minimal direction, seeking guidance as needed
• Understanding the financial statement process, preparing monthly financial accounting reporting (including month-end journals and reconciliations) and contributing to preparation of financial statements.
• Supporting internal budget preparation and financial performance reporting.
• Supporting external budget preparation and reporting process.
• Ensuring financial governance and compliance requirements are met.
• Statement analysis and compliance with relevant accounting standards.

In addition to the responsibilities above, ASD 6 roles will include:

• Positively manage and influence a team of staff
• Effective workload management to ensure outcomes are delivered in a timely manner
• Development of communications and reporting products, including metrics
• Drafting of internal policy and guidance documentation and mentoring of junior staff
• Develop and foster positive relationships with partners, stakeholders and line areas
• Provide tailored advice to line areas in response to queries from vendors, line areas and candidates
• Managing financial duties including accounts payable and budget coordination (specific to designated finance role)
• Lead support and assist with internal budget preparation and financial performance reporting.
• Lead support in the preparation of monthly financial management reports.

About our Team

Do you love ticking things off your to-do list at the end of the day? Are you good with people and thrive as part of a dynamic team? If so, this could be your next role!

The ASD Psychology Services section comprises a team of psychologists and a team of administrative staff. Our primary purpose is to administer psychological assessments (PAs) for all current and prospective ASD employees, and provide support for the ASD workforce.

The psychological services administration team manages the process for candidates undergoing the PA process which encompasses responsibility for a variety of administrative functions including data entry and maintenance, records management, finance and procurement, adherence with policy and legislation, liaising with candidates, contractor psychologists and partner agencies.

We also provide advice to business units and liaise closely with the Australian Government Security Vetting Agency (AGSVA).

Our Ideal Candidate

Our ideal candidate at an ASD 4, 5 and 6 level will have the following attributes:

• Ability to operate and produce high quality outcomes in a fast-paced environment with competing priorities.
• Thrives in a collaborative team setting
• Is highly organised, possesses great coordination and time management skills
• Enthusiastic individuals with a strong interest in admin and /or finance/accounting work.
• Able to operate independently under broad direction to perform and achieve complex financial management work within an integrated workforce.
• Highly motivated person, with an eagerness and ability to enhance the finance functions of the work area.
• Able to contribute to the improvement of finance practices across the work area. They will work closely with ASD Business areas to support the delivery of the work area’s outcomes and fulfil finance requirements.
• Part of a growing team, giving the opportunity for role diversity, fun accounting challenges and building your capabilities. The roles will be challenging and rewarding as we continue to grow and improve the finance function in our work area.

ASD is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies.

Application Closing Date: Sunday 3 August 2025

For further information please review the job information pack, reference ASD/05999/25 on www.asd.gov.au/careers.