Admin/ Purchasing Officer

About Us
Heather Brae is a proudly Australian-owned family business with a long-standing tradition of crafting high-quality baked goods. Based in Melbourne, we’ve been delighting Australians for over 70 years with our range of biscuits, slices, and sweet treats. We pride ourselves on combining traditional recipes with modern innovation, all while maintaining a strong commitment to quality, community, and sustainability. Join a dedicated team passionate about baking excellence and making every bite count.

About the Role:

We are searching for an enthusiastic and motivated Admin and Purchasing Officer. As an Admin/ Purchasing Officer you will play a crucial part in the business ensuring the day-to-day administration and purchasing requirements are dealt with in a logical and efficient way. To manage our relationship with suppliers and our workforce so that we exceed the expectations of our customers in a timely and professional manner.

Key Roles and Responsibilities:

- Administrative support to Managing Director, Office Manager, Quality Assurance Manager, Operations Manager, Warehouse Manager and Packing Manager.

- Receipt of sales orders; liaise with production regarding production & dispatch.

- Assists in the shop.

- Ensuring office organisation is maintained.

- Responsible for the ordering and stock control of all stationary.

- Support Production Manager to have systems in place to ensure all orders can be met on time.

- Keep Managing Director up to date on any issues in relation to stock inventory that could adversely affect orders being met.

- Book & complete paperwork for CHEP and loscam dockets when organising transport pickups.

- Maintain accounts receivable/payable in accordance with directions set by the Office Manager and Company Accountant.

- Assist in purchasing of all raw materials and packaging in conjunction and as advised.

- Ensure ordered raw materials and packaging are received in good order and condition.

- Ensure and maintain up to date product certificate specifications on all raw materials and packaging.

- Book transport for dispatched products.

- Processing Incoming/outgoing mail, couriers, and emails.

About you

- Competencies in MYOB, Transport Booking Systems and related programs

- Previous experience with financial responsibilities and/or reception work is desired

- Excellent customer service skills

- Minimum 3 years' experience in a similar role

- MS Office Skills – Word, Excel, and Outlook

- Excellent written and Verbal communication skills

If you feel like this is the right fit for you, apply now!