Scheduling Coordinator

Estate and Built Environment

· Fixed-term, full time parental leave replacement opportunity until 5 June 2026. The temporary role can be offered as a fixed – term appointment (external applicants) or as a secondment opportunity (UNE Current Staff).

· $ 87,051 to $ 95,685 per annum (HEO6)

· Plus 17% employer superannuation

· Salary packaging options are available

· 20 days family and domestic violence leave available per annum

· 10 days Aboriginal and Torres Strait Islander cultural and ceremonial leave per annum

· 5 weeks annual leave plus Christmas week shutdown, per annum

· Location Armidale UNE Campus

· Applicants must have appropriate Australian work rights for the duration of this position.

· Current UNE Staff: In taking up this appointment, please be aware your current fixed term role will cease the day prior to you taking this position

Acknowledgement of Country

The University of New England (UNE) is a regionally based, globally networked university renowned for the quality of its student experience and the excellence of its research specialisations. In addition, UNE pioneered teaching to external students making it the most experienced provider of distance and innovative online education.

UNE emphasises its people, staff and students' growth and development. We aspire to be a leader in innovation and change and a centre for the Armidale and the North-West communities.

Equity, diversity and inclusion are central to the core values of UNE and we are committed to engaging, supporting and growing a richly diverse workforce. From the Oorala Aboriginal Centre at the heart of our campus, to the inclusive organisations such as the UNE Ally Network, the UNE Women’s Society, and the many international cultural groups - all will feel valued and respected at UNE.

You will embody the UNE values and strive to be Open, Enquiring, Exceptional and Making a Difference. Additionally, you will be committed to achieving the goals embedded in the Future Fit Strategic Plan 2021-2030.

About the role

The Scheduling Coordinator holds a critical position in a small team responsible for organising the day-to-day operational activities associated with the production, publishing and maintenance of the University academic timetable. The role will also provide high-level system support, database management, system monitoring and the development and ongoing maintenance of systems, processes and projects.

Other responsibilities will involve monitoring data integrity, system imports, reporting and resolving issues to ensure strict deadlines are met; building timetables for all teaching modes (on campus and/or online) based on course plans, staff availability and teaching space requirements; working with various stakeholders to appropriately assign resources and coordinate allocations of both staff and students, reporting and monitoring availability of teaching activities using relevant software applications. The position reports to the Scheduling Manager and operates under their general direction. On-the-job training will be provided.

About you

To be successful in this role, you will have:

Exceptional attention to detail, with the ability to use critical thinking skills to problem solve. Proven ability to work both independently and in a team environment and build positive working relationships with stakeholders at all levels. Knowledge and understanding of higher education management systems and processes including competence using SRM, Callista and Excel.

About EBE

The Estate and Built Environment (EBE) Directorate is responsible for buildings/infrastructure, grounds and facility services across the UNE properties and is part of the Chief Operating Officer Portfolio.

About Armidale

Armidale is an attractive and vibrant city that combines all the features of a bustling regional town centre with the tranquility of rural living. It boasts gourmet restaurants and cafes, boutique shopping, quality schools and sporting facilities. Surrounded by mountain gorges, waterfalls and national parks, Armidale’s natural beauty and distinct seasons make it an ideal place to live and thrive. To find out more, visit https://www.visitarmidale.com.au/experience

Enquiries and additional information

To discuss this role please contact Kit Disney, Senior Manager Infrastructure and Strategy Services phone: (02)6773 4406, email: [email protected].

This position is a parental leave replacement and the appointment is subject to the staff member’s leave arrangements. Should the staff member on parental leave vary their return to work arrangements, this contract may be terminated earlier by giving four weeks’ notice.

Current UNE Staff: In taking up this appointment, the appointee will need to seek approval from the Head of Cost Centre to be released from their substantive position for the duration of the secondment.

Closing Date: Midnight, Monday 21 July 2025

Reference No: 225106

Please visit www.une.edu.au/jobs-at-une for further information about this position and other career opportunities at UNE.

To Apply

Submit your application through www.une.edu.au/jobs-at-une and refer to vacancy ref 225106.

Your application should be comprised of:

i. Covering letter addressing applicant’s suitability for the position based on key functions of the role detailed in the Position Description;

ii. Current CV.

Commitment to Inclusion and Diversity

UNE is committed to building a diverse workforce and strongly encourage applications from Aboriginal and/or Torres Strait Islander Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTQIA+ people.

About Our Process

At UNE, we are committed to employing individuals who meet the requirements of this role and align with our values. All applicants will be contacted and advised of an outcome. The successful candidate will be required to undertake pre-employment checks prior to commencing in this role as indicated in the position statement. Please visit our Privacy Statement to understand how your information is collected, stored, accessed and used.

National Police Check

If you are the successful candidate for this role you will be required to provide UNE with a National Police Check prior to your commencement. Please note that people with criminal records are NOT automatically barred from applying for this position (unless there is a particular requirement under law).