Governance Administration Officer (Advisory Committees) -Part Time

Join a respected Council committed to ethical governance and community engagement

Fixed term contract until September 2028, working 21 hours per week

Occasional out-of-hours work required

Pro Rata salary ranges from $70,731.90 - $76,251.64 p.a. plus 12% Superannuation (Grade E)

Make a Difference Where You Work

Willoughby City Council is seeking a detail-oriented Governance Administration Officer to provide vital secretarial and administrative support across Council and its Advisory Committees. This role plays a key part in promoting good governance, ensuring transparency and accountability, and fostering community trust. If you have a passion for governance and enjoy managing diverse committees and stakeholders, this is a great opportunity to contribute to our dynamic local government environment.

Why Join Us?

Support Good Governance: Play a vital role in ensuring transparent and accountable Council processes

Facilitate Council Operations: Assist with the smooth coordination of Council and Advisory Committee activities

Ongoing Learning: Benefit from development opportunities in governance, compliance, and public administration

About the Role

This role is 21 hours per week until September 2028, with occasional out-of-hours work required.

As a Governance Administration Officer, you will:

Provide secretariat support to Council Advisory Committees, including meeting setup, member liaison, agendas, minutes, and report coordination with Subject Matter Experts

Serve as the primary contact for Advisory Committees, ensuring timely communication

Ensure committee operations align with Council’s governance frameworks, policies, and procedures.

Maintain accurate and current public information on Council’s website as required

Manage competing priorities and deadlines effectively

Identify and contribute to improvements in committee processes and governance activities to enhance transparency and accountability

What You’ll Bring

Proven administrative and secretariat experience, including records and corporate systems use

Qualifications and/or extensive experience in Microsoft Office (Word, Excel, Outlook), Windows-based systems and electronic document management systems like ECM

Experience with minute-taking software (e.g., Resolve) and fast, accurate keyboarding skills

Excellent communication, problem-solving, time management, and attention to detail

Ability to work cooperatively in a team, and independently when required

Sound judgment and discretion in confidential and politically sensitive environments.

Commitment to customer service and meeting client needs

Desirable

Local government or related experience, with knowledge of processes, meetings, and legislation

How to apply

Visit https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers to apply or learn more including all about the range of benefits on offer at Willoughby.

For more information, contact Melinda Aitkenhead, Governance Lead, at [email protected] or on +61 2 9777 1070.

Applications should address all of the key responsibilities outlined in the Position Description.

Successful candidates will be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday, 20 July 2025 at 11.30 pm

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.