Southern Cross Grammar is a modern Foundation to Year 12 School with a commitment to personalised learning for students. In every area of the school we look to welcome staff who are focused on making an impact on learning for our students and school community.

Expressions of interest are invited from experienced applicants for a Music Administration Assistant, commencing in Term 3, 2025. This is a part-time, 0.4 FTE role (15 hours per week). The required working hours are 8.00am - 11.00am, Monday to Friday, in term time only.

The Music Administration Assistant provides high quality and responsive administrative support to SCG's Music department, including teachers and instrumental instructors, students and parents.

Key Aspects of the role:

Administrative support to the Head of Music and music staff

Maintaining accurate and complete data of music student enrolments through multiple Learning and School Management systems

Triage incoming email and reporting systems each morning for Instrumental Music staff and students

Meeting support including preparation and distribution of agendas and minutes

Coordinating lesson reconciliation documents for Instrumental staff and Student Tuition for billing purposes

Respond to parent enquiries, in consultation with the Head of Music

Manage the music physical resources library

Coordinate activities for production of concerts and music events

Provide practical support on rehearsal and concert event days/evenings as required

Maintain music room allocation schedule

Coordinate music-related publications, including newsletters, calendar, event promotion and programs

Maintain Schoolbox pages

Complete purchasing and supply requests

Coordinate AMEB applications and examination requirements, including scheduling accompaniment rehearsals

Assist the Head of Music and School Registrar with the Music Scholarship program

Assist the Head of Music and People & Culture department with Music staff recruitment programs and onboarding

Qualifications and Position Requirements

Current Working with Children Check and National Police Check

Completion of a relevant qualification and/or an equivalent combination of relevant experience and education/training

First Aid and CPR Qualification, or willingness to undertake

Excellent communication, planning and organisational skills

Proficient in Microsoft Office products, including Word, Excel, and Outlook

The nature of the position is such that the Music Administration Assistant may be required to be available outside of normal school hours, and be available to attend Music Department-related School events

Southern Cross Grammar is committed to providing a safe environment for all children and young people. The successful applicant will be required to comply with the School's Child Safe Policy and Code of Conduct.

For further information on Southern Cross Grammar and to obtain a position description please refer to the School website: https://www.scg.vic.edu.au/employmentopportunities/

Applications to include:

Current Working with Children Check

Evidence of experience /qualifications relevant to the position

Cover letter outlining your suitability for the role

Current CV (no more than 4 pages)

Contact details of three professional referees

Applications will be reviewed as received with closing date of Monday 21 July 2025, Interviews will commence as applications are received. The school reserves the right to engage candidates and make an appointment at any time throughout the recruitment process. Apply via SEEK.