JOB PURPOSE AND SCOPE

Working within Kanji IT Division as part of the Service Delivery function, the Administration Officer plays a vital role in supporting the operational efficiency of the IT purchasing and procurement function.

This Three Month Contract position is responsible for managing day-to-day time-critical administrative tasks related to IT purchasing, including processing orders, tracking approvals and deliveries, and ensuring accurate data entry into relevant systems. The role also involves invoice and purchase order administration, as well as other general administrative tasks.

The successful candidate will be a quick learner with strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.

JOB RESPONSIBILITIES

Administer daily IT purchasing activities, including:

Verifying order details and specifications

Entering purchase information into supplier, procurement and finance systems

Coordinating and seeking necessary approvals

Monitoring order status and tracking deliveries

Communicating with internal stakeholders to manage expectations

Picking, packing and arranging for courier transport

Manage mobile phone procurement and distribution:

Coordinate handset and SIM card orders

Activate SIM cards and ensure accurate record-keeping

Distribute devices to end users

Assist with carrier service billing enquiries

Process and maintain records of invoices and purchase orders:

Match invoices with purchase orders and delivery confirmations

Liaise with finance and vendors to resolve discrepancies

Ensure timely submission and filing of documentation

Review, Revise and Create Documentation to ensure that related Process and Procedure is clear

Provide general administrative support to the IT teams as required

SKILLS/EXPERIENCE AND QUALIFICATIONS

Essential:

Proven experience in an administrative or procurement support role

Strong data entry and record-keeping skills with high attention to detail

Ability to learn new systems and processes quickly

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Ability to manage multiple tasks and meet deadlines

Desirable:

Experience with IT procurement or mobile device management

Familiarity with Pronto Xi Enterprise Resource Management (ERP) software

Understanding of basic IT equipment and terminology

The Successful candidate must complete a National Police Check, a Pre-Employment medical and will be required to provide proof of right to work in Australia.