Administration Assistant I Health & Safety

TwoScots Recruitment
Melbourne, VIC
A$37-$39 p/h + Super
Administration & Office Support → Administrative Assistants
Contract
Hybrid

Posted 4 days ago


TwoScots are proud to be partnering with a leading Catholic education provider to recruit a dedicated Health, Safety and Wellbeing (HSW) Administrative Assistant. This role sits within the Health, Safety and Wellbeing Directorate, providing high-level administrative support to the HSW team, with a focus on injury management, OHS, and WorkCover processes.

You'll play a key role in supporting schools across the network, helping to reduce administrative burdens while contributing to the safety, wellbeing, and operational efficiency of the organisation.

This is a temporary opportunity for 6 months, based in East Melbourne with flexible hybrid working arrangements.

CULTURE & BENEFITS:

Supportive, purpose-driven team with strong values around integrity, respect, and excellence

Modern office in East Melbourne

Immediate start for 6 months

KEY RESPONSIBILITIES:

Provide high-level administrative support to the Health, Safety and Wellbeing team, including the Injury Management, OHS, and Workers Compensation teams

Calendar and appointment management

Prepare, review, and edit reports, correspondence, spreadsheets, and meeting documents

Organise meetings, prepare agendas, and provide accurate minute taking

Manage shared inboxes (WorkCover, Wellbeing, OHS) and act as the first point of contact for enquiries

Process claims, invoices, certificates, and financial requisitions

Liaise with schools and payroll regarding wage calculations, declarations, and indexation

Maintain and update injury management platforms and document management systems

Lodge and manage paperwork for new WorkCover claims

Provide office management support, including supplies coordination

Perform general administrative duties as required

SKILLS & EXPERIENCE:

Strong administration background, ideally in OHS, WorkCover, or injury management settings

Excellent communication skills, both written and verbal, with the ability to engage internal and external stakeholders at all levels

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), electronic diary management, and web-based platforms

High-level attention to detail, organisational skills, and the ability to prioritise competing demands

Experience working with records and document management systems (Content Manager highly regarded)

QUALIFICATIONS & REQUIREMENTS:

Relevant tertiary qualification (desirable) or interest in Health, Safety, or Administration

Working With Children Check or VIT registration (or willingness to obtain)

Clear National Criminal History Check

Commitment to child safety, wellbeing, and the values of Catholic education

HOW TO APPLY:

If you're a detail-oriented administrator who thrives in a fast-paced, purpose-driven environment - and you're passionate about supporting health, safety, and wellbeing outcomes in education - we'd love to hear from you.

Please send your CV to [email protected] or click APPLY NOW.


About TwoScots Recruitment

Prahran, VIC, Australia

This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.

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