Administration Assistant I Health & Safety
TwoScots Recruitment
Posted 4 days ago
TwoScots are proud to be partnering with a leading Catholic education provider to recruit a dedicated Health, Safety and Wellbeing (HSW) Administrative Assistant. This role sits within the Health, Safety and Wellbeing Directorate, providing high-level administrative support to the HSW team, with a focus on injury management, OHS, and WorkCover processes.
You'll play a key role in supporting schools across the network, helping to reduce administrative burdens while contributing to the safety, wellbeing, and operational efficiency of the organisation.
This is a temporary opportunity for 6 months, based in East Melbourne with flexible hybrid working arrangements.
CULTURE & BENEFITS:
Supportive, purpose-driven team with strong values around integrity, respect, and excellence
Modern office in East Melbourne
Immediate start for 6 months
KEY RESPONSIBILITIES:
Provide high-level administrative support to the Health, Safety and Wellbeing team, including the Injury Management, OHS, and Workers Compensation teams
Calendar and appointment management
Prepare, review, and edit reports, correspondence, spreadsheets, and meeting documents
Organise meetings, prepare agendas, and provide accurate minute taking
Manage shared inboxes (WorkCover, Wellbeing, OHS) and act as the first point of contact for enquiries
Process claims, invoices, certificates, and financial requisitions
Liaise with schools and payroll regarding wage calculations, declarations, and indexation
Maintain and update injury management platforms and document management systems
Lodge and manage paperwork for new WorkCover claims
Provide office management support, including supplies coordination
Perform general administrative duties as required
SKILLS & EXPERIENCE:
Strong administration background, ideally in OHS, WorkCover, or injury management settings
Excellent communication skills, both written and verbal, with the ability to engage internal and external stakeholders at all levels
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), electronic diary management, and web-based platforms
High-level attention to detail, organisational skills, and the ability to prioritise competing demands
Experience working with records and document management systems (Content Manager highly regarded)
QUALIFICATIONS & REQUIREMENTS:
Relevant tertiary qualification (desirable) or interest in Health, Safety, or Administration
Working With Children Check or VIT registration (or willingness to obtain)
Clear National Criminal History Check
Commitment to child safety, wellbeing, and the values of Catholic education
HOW TO APPLY:
If you're a detail-oriented administrator who thrives in a fast-paced, purpose-driven environment - and you're passionate about supporting health, safety, and wellbeing outcomes in education - we'd love to hear from you.
Please send your CV to [email protected] or click APPLY NOW.
About TwoScots Recruitment
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