• Milton location - open to WFH 4-5 days per week
• Represent the Executive Chairman and help drive operational efficiencies
• $120k-$140k including super based on experience

We have an outstanding opportunity for a talented EA where you will provide the Executive Chairman with exceptional support in admin, planning & analysis and reporting, so they can successfully focus on strategic objectives. You will also help drive operational efficiencies and role model the leadership behaviors that create a high performing, engaged culture.

This is a diverse role where you are thinking through his eyes, planning ahead, being a sounding board/providing advice on how to best deal with situations around the office, getting involved in projects and helping to ensure their success.

You will need to be on the ball and always one step ahead, building strong relationships with the Executive team, staff and external stakeholders.

This is an initial 6 mths contract with a high possibility of a permanent role after this time.

Duties include but are not limited to:

• Provide confidential support to the Executive Chairman
• Build your knowledge of the 3 companies and industry in general to best support your Executive Chairman and enable out of the box thinking
• Coordinate, plan and support the daily operation of the Executive Chairman including scheduling meetings, coordinating travel arrangements, managing invitations and correspondence on his behalf
• Liaise with the CEO to assist in preparation of the Board Pack
• Provide ad hoc support to the CEO on operational matters
• Generate and issue Board Minutes and Actions for Board meetings
• Complete projects – establish objectives determine priorities, gain cooperation of others, problem solve and make adjustments to plans
• Attend meetings and take minutes of meetings/action items and initiate and complete implementation of actions
• Review documentation on behalf of the Executive Chairman and provide feedback
• Support the Executive Chairman when required to develop and manage client/external relationships
• Generate reports and analyse data
• Assist in scheduling and preparation of speaking engagements
• Expense reimbursement
• Submit weekly timesheet and approve relevant timesheets of team members
• Work closely with the marketing team and keep on top of relevant industry events
• Documentation using advanced MsOffice
• Utilise various systems throughout the business including Monday.com (all tasks captured in this system) so must be IT savvy!
• Basic reconciliation in Xero
• Ad hoc duties

The ideal candidate will have the following skills/attributes:

• Proven EA with a fantastic memory
• Strong problem solving ability
• Professionalism and highly confidential
• Adaptable and able to think outside the box
• Extremely efficient
• Outstanding communication skills and ability to build rapport at all levels within a business
• Exceptional written skills + attention to detail
• Strong organisational and coordination skills
• Solid skills in MSOffice - Word, Excel (pivot tables, v look ups) & PowerPoint and Outlook (advanced) + SharePoint
• Experience in Monday.com or other project management system ideal
• Other systems you will use include HubSpot, LastPass, HubDoc, Expensify, Miro.com & Mural.com, Survey Monkey, BlueBeam and many more – so IT Savvy is essential
• Strong business acumen - degree qualifications advantageous but not essential
• The ability to utilise ChatGPT

Why is this role perfect for you?

• Initial 6 mth contract with high likelihood of permanent position after this!
• The ability to work from home up to 5 days per week
• The opportunity to step into a challenging role where you can use your brain and make a difference
• Build a really strong working relationship with the Executive Chairman

Does this role tick all of your boxes? Are you up for an exciting new challenge? Fantastic roles like this don’t come around every day of the week. Contact Jacquie Speirs without delay by clicking on the APPLY button.

PLEASE NOTE: Only shortlisted candidates will be contacted on this occasion. We thank you in advance for applying for this position.

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