We’re looking for a proactive and personable Receptionist to join a close-knit team in a well-regarded financial services firm based in Kent Town. This is a varied, fast-paced role that blends front-of-house responsibilities with administrative and operational coordination.

As the first point of contact for clients, you’ll be responsible for delivering a warm and professional welcome, while also keeping the day-to-day office operations running smoothly.

Key responsibilities include:

Reception and client interaction

• Greet clients and manage meeting room beverage service
• Answer incoming calls, transfer to appropriate team members, and take messages
• Maintain a welcoming and professional front-of-house presence

Administration and coordination

• Manage boardroom bookings and prepare for meetings
• Monitor and action incoming and outgoing mail, including daily post office runs
• Maintain and update the client database (Salesforce) and electronic filing
• Create and process client documentation including invoices and annual advice agreements
• Support the broader team with general admin tasks and ad hoc projects
• Check and order kitchen, stationery, and printed materials supplies

Office and facilities support

• Open and close the office including blinds, air conditioning, and general housekeeping
• Oversee kitchen organisation including milk orders, coffee machine maintenance, and dishwasher use
• Coordinate weekly Woolworths orders and manage monthly stationery and hygiene stock checks
• Liaise with suppliers for services including printer support and hygiene replenishment

What we’re looking for

• Previous experience in reception, customer service, or administration
• Warm, professional communication skills and a confident phone manner
• Strong organisational skills with the ability to multitask and prioritise
• Competence using Microsoft Office; Salesforce or financial services experience is desirable
• A hands-on approach, high attention to detail, and a team-first attitude

This is an excellent opportunity to join a professional and supportive team, where you’ll be trusted to take ownership of your role while being supported with structured onboarding and training. If you enjoy being the go-to person who keeps things running behind the scenes, we’d love to hear from you.

Please note for all Australian based contract and temporary roles, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.